Executive Assistant - Italy Office

ppDubai Chambers is the engine of Dubai’s economic development and business growth. As the umbrella organization of Dubai Chamber of Commerce, Dubai International Chamber, and Dubai Chamber of Digital Economy, Dubai Chambers empowers the local business community, builds and reinforces international partnerships, and accelerates the growth of the digital economy to cement the emirate’s position as a leading global hub for business, trade, and investments. /p h3bAbout the Role /b /h3 pDubai Chambers is looking for an bExecutive Assistant /b to provide executive, operational, and coordination support to the Chief Representative of its bMilan /bInternational Office. /p pThe role will serve as a key coordination point between Milan office and Dubai Chambers’ international offices network, supporting communication, operational alignment, stakeholder engagement, and the smooth delivery of international activities. /p pThe role will also support events, delegations, trade missions, and business facilitation initiatives in line with Dubai Chambers’ international agenda. /p h3bKey Responsibilities /b /h3 h3b1. Executive Support Office Coordination /b /h3 ul liProvide end-to-end executive support to the Chief Representative, including scheduling, correspondence, briefings, meeting coordination, and document preparation to enable effective decision-making and workflow management. /li liMaintain a high standard of confidentiality, accuracy, discretion, and professionalism across all administrative and executive activities. /li /ul h3b2. International Office Operations Management /b /h3 ul liCoordinate operational processes across the international office network, ensuring alignment with internal policies, reporting cycles, procedures, and quality standards. /li liFacilitate smooth and timely information exchange between Dubai Chambers Headquarters and international offices to support alignment with strategic objectives. /li /ul h3b3. Stakeholder Relations Communications Support /b /h3 ul liAssist in managing relationships with government entities, business communities, partners, stakeholders, and relevant internal units. /li liSupport the preparation of communication materials, presentations, reports, briefing documents, and digital content aligned with Dubai Chambers’ international outreach objectives. /li /ul h3b4. Events, Delegations Business Facilitation /b /h3 ul liContribute to the planning, coordination, and execution of events, trade missions, delegations, seminars, roundtables, and other business facilitation activities representing Dubai Chambers internationally. /li /ul h3b5. Governance, Compliance Continuous Improvement /b /h3 ul liEnsure adherence to information security requirements, applicable regulations, and Dubai Chambers’ policies and procedures across international office operations. /li liRecommend enhancements to processes, tools, and systems in line with Dubai Chambers’ transformation priorities and relevant global best practices. /li /ul h3bQualifications, Skills Experience /b /h3 ul liBachelor’s degree in Business Administration, International Business, Communications, Management, International Relations, or a related field. /li liMinimum b4 years of relevant experience /b in executive support, corporate affairs, international operations, project management, or a related field. /li liExperience supporting a senior executive, Chief Representative, Country Manager, government representative, or senior business leader is highly desirable. /li liExperience working in an international, multinational, government, chamber of commerce, trade promotion, or business environment is an advantage. /li liExcellent communication skills in Italian and English are essential for this senior role, given the regular engagement with local entities, business stakeholders, and international partners. /li liComfortable working in a remote or hybrid setup, with the flexibility and self-discipline required to stay connected and productive across time zones. /li liStrong cross-cultural communication and relationship-building abilities. /li liExcellent organizational, multitasking, prioritization, and coordination skills. /li liHigh level of discretion, professionalism, integrity, and attention to detail. /li liStrong proficiency in Microsoft Officeb, /b particularly Outlook, PowerPoint, Word, and Excel, as well as digital collaboration platforms. /li liAbility to work independently, anticipate requirements, manage competing priorities, and exercise sound judgment. /li liAdaptable and proactive, with the ability to operate effectively in a dynamic and international environment. /li /ul h3bWhy Join Dubai Chambers? /b /h3 pBe part of a globally recognized chamber driving business growth and digitalization. This is an opportunity to play a pivotal role in supporting Dubai Chambers' international presence and contributing directly to a business-friendly environment that fosters investment, growth, and the digital economy. /p /p #J-18808-Ljbffr