Office manager

ph3Agilité is looking for an office manager to help keep our Milan office running smoothly, professionally and efficiently. /h3pAgilité is looking for an office manager to help keep our Milan office running smoothly, professionally and efficiently. /ppReporting to the country head, the office manager will oversee the day-to-day running of the office, coordinate administrative and operational processes, support local leadership, and act as a key point of contact for colleagues, suppliers and external partners. /ppThis is a varied, hands-on role for someone highly organised, proactive and comfortable working across multiple areas of the business. Alongside office management and executive support, the role will also involve coordination with Agilité’s finance, communications and pre-construction teams, helping ensure the Milan office is well-supported, well-connected and aligned with wider company processes. /ppAgilité is a pan-European commercial interiors and fit-out specialist, operating as a general contractor across multiple European markets. We deliver office, retail and hospitality projects for international clients, combining strong local delivery with centrally coordinated expertise. /ppKnown for our resourceful problem-solving approach, Agilité works collaboratively with clients, consultants and supply chain partners to deliver sustainable, high-quality projects that meet exacting operational and commercial standards. /ppWith 86 full-time employees across France, Germany, Italy, Luxembourg, Spain and the United Kingdom, our international team supports turnkey projects for brands expanding, relocating or improving their spaces across the continent. /ppAgilité is committed to building a diverse and inclusive team that reflects our customers, partners and the people who use the spaces we deliver. We want colleagues to thrive in an atmosphere of togetherness, where different perspectives, backgrounds and ways of thinking are valued, regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability. /ppJoin one of Europe’s leaders in refurbishment and the creation of unique spaces. Agilité breathes new life into spaces for world-leading brands, and it is the people behind the projects, and the processes that support them, that make us different – alongside our B Corp certification. /ppJoin one of Europe’s leaders in refurbishment and the creation of unique spaces. Agilité breathes new life into spaces for world-leading brands, and it’s the people behind the projects, and the processes underpinning the people which make us different – that, and our B Corp certification. /ph3What it takes to be an office manager at Agilité /h3h3Key responsibilities. /h3pbOffice operations. /b /pulliEnsuring the smooth day-to-day running of the office /liliCoordinating and managing relationships with external suppliers and service providers, including facilities, IT support, cleaning and catering services /liliOverseeing office maintenance, equipment and supply management /liliMonitoring and controlling office-related expenses and budgets. /li /ulpbAdministrative management. /b /pulliOrganising, supervising and improving administrative processes and workflows /liliManaging documentation, filing systems and company records /liliSupporting the implementation of internal procedures, best practices, ISO requirements and B Corp requirements /liliEnsuring compliance with company policies and applicable local regulations /liliSupporting health and safety practices within the office. /li /ulpbExecutive and employee support. /b /pulliProviding administrative support to senior management as required /liliCoordinating calendars, meetings, travel arrangements and internal events /liliActing as a point of contact for internal and external stakeholders /liliSupporting onboarding activities for new employees, including workspace setup, access and coordination /liliActing as a reference point for all office-related needs /liliContributing to a positive, efficient and professional working environment. /li /ulpbAccounting and invoice process support. /b /pulliProviding operational support for active and passive invoice management processes, in compliance with company procedures and in coordination with the finance team. /li /ulpbCommunication and marketing coordination. /b /pulliSupporting the local implementation of marketing and communication processes, including events, client experience, case studies and media relations in country /liliCoordinating activities with the head of communications to ensure alignment with corporate guidelines and brand positioning /liliSupporting project close-out activity, including documentation, photos, videos and client experience requests. /li /ulpbPre-construction and commercial support. /b /pulliProviding administrative support during tender and pre-construction phases, including NDAs, PQQs, tender documentation and GMP submissions, in coordination with the pre-construction team and bid leaders /liliSupporting the preparation of commercial proposals /liliParticipating in tender kick-off meetings to support the development of commercial offers. /li /ulpbWhat we’re looking for /b /pulliTaking ownership of day-to-day office operations /liliManaging office priorities with autonomy, care and accountability /liliCoordinating vendors, suppliers and internal processes effectively /liliSupporting organisational efficiency and workplace quality /liliWorking collaboratively across departments, including finance, communications and pre-construction /liliManaging administrative and operational initiatives that support business continuity and improve the employee experience /liliStaying organised, responsive and adaptable in a busy office environment /liliBuilding positive working relationships with colleagues, suppliers and external stakeholders. /li /ulh3Qualifications and experience. /h3ulliPrevious experience in office management, executive support or a similar administrative role /liliExperience within the construction sector, ideally with a recognised general contractor, would be considered a strong advantage /liliHighly operational, responsive and adaptable, with the ability to manage multiple priorities in a dynamic environment /liliStrong organisational and problem-solving skills, with excellent attention to detail /liliExcellent communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels /liliDemonstrated resilience, motivation, determination and a proactive attitude /liliAbility to work independently while maintaining a collaborative and team-oriented mindset /liliStrong alignment with Agilité’s values, culture and delivery standards /liliProficiency in Microsoft Office applications and general office management tools /liliFluency in Italian and English. /li /ulh3Compensation and benefits. /h3ulliAnnual bonus /liliMeal vouchers and sport allowance /liliQuarterly team building event /liliAnnual ski trip and company social events /li liEnergetic and dynamic work environment /liliPurpose-driven work with a focus on making a positive impact. /li /ulpPlease note: this role is primarily office-based to ensure effective coordination of office operations, support for the local team, and day-to-day interaction with employees, vendors and stakeholders. Regular remote working is therefore not envisaged for this position. /ppbWe’re a growing organisation that creates spaces where people can live, work, and play. /b /ppWith a solid reputation as a general contractor and fit-out company – for both tertiary and commercial spaces – we strive to include sustainability into our building processes. Our ethos centres around futureproofing our projects – and at the heart of that is our diverse team. /ppWe’ve built a reputation as ‘the resourceful problem solver’ – a trusted partner which anticipates, and mitigates, issues before they arise, and one which is built on a culture of honesty, ambition, and trust. /ppThere’s no denying that the commercial interiors sector is often complex, especially when working on a continent-wide scale. We’ve therefore built a network of best-in-class professionals, suppliers, and consultants, experienced in delivering high quality space planning, design, build and construction services. /ppAgilité is committed to building a diverse and inclusive team of experts that will reflect our customers and users. We enjoy nothing more than seeing our employees thrive in an atmosphere of togetherness. We therefore aim to continue building a diverse workforce and foster different perspectives and unique ways of thinking – regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion, or physical ability. /ppInterested in working with us? /pp br/FR +33 (0) br/UK+44 (0) br/IT +39 (0) br/LUX +352 (0) br/DE /p /p #J-18808-Ljbffr