Legal Secretary - Milan Office

For our office based in Milan, we are looking for a specialized Secretary to undertake a variety of administrative and clerical tasks.

You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce by assisting a team of attorneys and Partners.

As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.

Responsibilities

• Manage the daily/weekly/monthly agendas and arrange new meetings and appointments
• Make travel arrangements
• Answer phone calls and redirect them when necessary
• Draft and format documents (Word and PowerPoint), perform a few translations
• Prepare and distribute correspondence, memos and forms
• Open legal matters, collect AML related documents, prepare case files and provide electronic submissions
• Create expense reports
• Facilitate the meeting of deadlines by providing timely reminders
• Archive documents
• Update case record memories and inventories of contact details
• Conduct thorough documentary research
• Provide support with the compilation of timesheets

Qualifications

• Proven experience as Legal Secretary within an international Law Firm
• Proficiency in English (level C1 is required)
• Proficiency in MS Office
• Integrity and professionalism
• Familiarity with office organization and optimization techniques
• High time management capability
• Excellent written and verbal communication skills

Benefits

• One-year temporary contract with the possibility of extension to permanent
• Lunch tickets
• Agile working policy
• Welfare

Diversity & Inclusion

Essential to our success as a global law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We want a work environment where everyone can reach their potential and we have an inclusive culture, which respects individual differences.

We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved. We welcome you to learn more about diversity and inclusion at Dentons.