Purchasing Manager

ph3Additional Information /h3 h3Job Number /h3 h3Job Category /h3 pFinance Accounting /p h3Location /h3 pSalita di San Nicola da Tolentino 14, Rome, Rome, Italy, 187VIEW ON MAP /p h3Schedule /h3 pFull Time /p h3Located Remotely? /h3 pN /p h3Position Type /h3 pManagement /p h3Pay Range /h3 pEUR Annual Salary /p h3JOB SUMMARY /h3 pResponsible for following established procedures in ordering, receiving, storing, distributing and payment of items. Formulates an approved vendors list encompassing all categories. /p h3CANDIDATE PROFILE /h3 h3Education And Experience /h3 p4-year bachelor's degree in Finance and Accounting or related major. or a minimum of 2 years’ experience in Purchasing or a related field. /p h3CORE WORK ACTIVITIES /h3 h3Managing Work, Projects, Policies, and Standards for Purchasing Across Departments /h3 ul liGenerates and provides accurate and timely results in the form of reports, presentations, etc. /li liCompiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data. /li liAssures sanitation compliance. /li liAssists Executive Chef in all aspects of purchasing (e.g., Food, Beverage and Controllable) to ensure quality and profitability. /li liOrders all food and beverage based on business needs. /li liAssists Executive Chef in maintaining/lower budgeted food/controllable costs. /li liDelegates and enforces first in/first out inventory rotation for all storeroom products. /li liMaintains sanitation and safety standards as specified in the brand guidelines. /li liEnsures that proper safeguards are in effect for the security of the food and beverage storeroom assets. /li liEnforces item use-up with storeroom personnel and kitchen management to keep inventory at lowest level possible levels. /li liCommunicates with kitchen, restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs. /li liChecks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered. /li liUses existing computer programs to perform daily and period end food and beverage costs. /li liMaintains inventory controls for proper levels, dating, rotation, requisitions, etc. /li liCompletes administrative tasks on a timely basis (e.g., C-7s, menu costing, general office duties). /li liCompletes period end inventory according to Food and Beverage and Accounting standard operation procedures. /li liCalculates figures for food and beverage inventory. /li liEnsures that price and product availability issues are communicated as needed to the F B Director and Executive Chef. /li liEnsures all LSOP's are adhered to by all employees. /li liReceives and inspects all deliveries. /li liMaintains an accurate controllable log and beverage perpetual /li liEnsures accurate administration of all invoices, and adherence to proper bookkeeping procedures. /li /ul h3Demonstrating and Applying Accounting Knowledge to Purchasing Operations /h3 ul liDemonstrates knowledge of job-relevant issues, products, systems, and processes. /li liUses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information. /li liUses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards. /li liKeeps up-to-date technically and applying new knowledge to your job. /li /ul h3Supporting Purchasing Operations /h3 ul liUtilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example. /li liEnsure disciplinary situations are addressed in timely fashion and with consistency. /li liEnsures performance reviews are completed on a timely basis for supervisors and non-management employees. /li /ul h3Maintaining Finance and Accounting Goals /h3 ul liSubmits reports in a timely manner, ensuring delivery deadlines. /li liEnsures profits and losses are documented accurately /li liAchieves and exceeds goals including performance goals, budget goals, team goals, etc /li liDevelops specific goals and plans to prioritize, organize, and accomplish your work. /li liMonitors all taxes that apply, ensuring that taxes are current, collected and/or accrued. /li /ul h3Additional Responsibilities /h3 ul liProvides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person. /li liAnalyzes information and evaluating results to choose the best solution and solve problems. /li liInteracts with kitchen staff, vendors and Executive Chef. /li liUses existing computer programs effectively to post invoices, update items and costs. /li liAttends and participates in all pertinent meetings. /li liProvide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources. /li liInforms and/or updates the executives, the peers and the subordinates on relevant information in a timely manner. /li /ul h3Managing Discipline Work, Projects, and Policies /h3 ul liCoordinates and implements accounting work and projects as assigned. /li liCoordinates, implements, and follows up on audits for all areas of property operations. /li liComplies with Federal and State laws applying to operations procedures. /li liGenerates and provides accurate and timely results in the form of reports, presentations, etc. /li liAnalyzes information and evaluates results to choose the best solution and solve problems. /liliCompiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data. /li liBalances ledgers. /li /ul h3Supporting Property Operations /h3 ul liWorks with operations teams to develop an operational strategy that is aligned with the brand’s business strategy and leads its execution. /li liReviews comment cards, guest satisfaction results and other data to identify areas of improvement. /li liEvaluates if discipline teams are meeting service needs and provides feedback to teams. /li liParticipates in walk-throughs on property to ensure that all areas are well maintained and preventative maintenance processes are in place. /li liTours building on a regular basis speaking with employees and guests to understand business needs and assess operational opportunities. /li liReviews findings from comment cards and guest satisfaction results with leadership team and ensures appropriate corrective action is taken. /li liWorks with team to put sustainable work processes and systems in place that support the execution of the strategy. /li liReviews reports and financial statements to determine operations performance against budget. /li liCommunicates a clear and consistent message regarding departmental goals to produce desired results. /li /ul h3Managing and Monitoring Activities that Affect the Customer and Guest Experience /h3 ul liProvides excellent customer service by being readily available/approachable for all customers and guests. /li liTakes proactive approaches when dealing with customers and guest concerns. /li liExtends professionalism and courtesy to customers and guests at all times. /li liResponds timely to customer service department request. /li liEnsures all team members meet or exceed all hospitality requirements. /li /ul h3Supporting Profitability /h3 ul liSupports annual quality audits. /li /ul /p #J-18808-Ljbffr