Project Manager

Job Description The Agency a division of leading entertainment and sports agency Creative Artists Agency (CAA), CAA ICON is the world’s leading owners’ representative and strategic management consulting firm for public and private sports and entertainment facility owners/operators, professional franchises, and leagues. With more than 55 sports, entertainment, and public assembly projects and over 2,500 consulting engagements, CAA ICON has managed the development of many of the most successful venues around the world, spanning 11 professional sports leagues, totaling nearly £30billion. CAA ICON offers world-class service in the areas of project management, strategic advisory, feasibility and planning, and beyond.

OVERVIEW

Reporting directly to the Project Director, this Project Manager will manage the project’s daily project management activities with oversight over the planning, design and construction activities provided by CAA ICON. Duties to include but not limited to:

• Adopt and support the implementation of an engagement‑led culture working to the highest health, safety and well‑being standards.
• Develop a comprehensive Client Project Requirements document from which to manage the design and subsequent change.
• Support all project management related functions for the project, including organisation, budgeting, programming and implementation of the project.
• Support the development of the design with emphasis on drawing reviews and document management.
• Work effectively with relevant stakeholders (internal and external) for efficient project implementation and coordination.
• Review cost estimates and contribute to the production of project budget reports.
• Manage (or support) the procurement of professional consultants, contractors, Client Direct Work (CDW) packages (e.g. technology and furniture, fixtures & equipment (FFE)).
• Support the monitoring of construction progress and potential scope changes with respect to the schedule.
• Maintain necessary documentation for all contracts, insurance certificates and warranties for Owner/Client‑held contracts.
• Manage the project and design risk registers.
• Coordinate the materials testing process, ensuring it is in accordance with contract documents.
• Assist project architect, engineering consultants and sub‑contractors in resolving on‑site risks, issues and design conflicts.
• Coordinate and manage project close‑out activities including final acceptance of equipment, testing and commissioning and the compilation of all operational and maintenance manuals.
• Work with project team to ensure the Contractor is implementing and maintaining its site logistics and safety procedures.
• Manage the safe delivery and installation of all Owner’s CDW.
• Work with project team to monitor any design issues and assist in swift resolution.
• Support the monitoring of the progress schedule.
• Tracking open requests for information (RFIs), non‑conformance registers and submittals to ensure the design team is providing timely information needed to advance work on site.
• Assist with monitoring and tracking all project issues to ensure timely and effective resolution.
• Review and understand all change order requests and communicate changes with key client representatives.
• Coordinate and undertake construction site tours, as requested by the Client.

QUALIFICATIONS/REQUIREMENTS

• Solid previous experience in the design, construction or a related services industry.
• Bachelor’s degree (Ideally in construction, engineering or similar industry) or equivalent work experience.
• Familiarity with the WBS, construction change orders and like documents, budget formats, and architectural/engineering plans.
• Ability to read, understand and interpret contract documents, drawings, specifications, scopes of work, project programme and project agreements.
• Professional attitude with the ability to interact effectively with clients, contractors, and project management team.
• Familiarity with building permit approval process and/or experience gaining municipal planning and other external stakeholder approvals in Italy an asset.
• Strong analytical and problem‑solving skills.
• Exceptional communication and organisational skills.
• Strong multi‑tasking skills and the ability to problem solve and master new concepts in a short period of time.
• Self‑starter with the ability to work independently.
• Familiarity with Microsoft Project and Excel required.
• Fluent in Italian and English a necessity.

Creative Artists Agency (CAA), is the world’s leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.