Program and National Test Center Coordinator, Vicenza

Program and National Test Center Coordinator

UMGC Europe

Overseas Contingent III, Full-Time 100% FTE, Grade 003

Location: Vicenza, Italy

The Program and National Test Center Coordinator serves as the on-site University of Maryland Global Campus representative responsible for providing academic, administrative and testing support services, community outreach, and customer relations management. The Program and National Test Center Coordinator is a front‑line staff member that provides the best possible services to current and prospective students and engages as a team member. This position reports directly to the Site Lead (SL), and if no Site Lead is assigned to the site, to the Assistant Director (AD). The Program and National Test Center Coordinator must work effectively with the AD and the Regional Director (RD), local Program Coordinators and staff, education center personnel, faculty, administrative staff, and the military community at large. There will at times be site specific duties that differ from location to location. Occasional evening/weekend hours; travel may be required.

Specific Responsibilities Include

• Provide students with superior customer service as an advocate and advisor throughout the academic cycle in a fast‑paced environment, using various communication channels, to include in‑person visits, telephone, e‑mail, and videoconferencing.
• Promote and support localized UMGC services to include hybrid classes, testing services, and university‑sponsored events as assigned at site(s).
• Provide operational and administrative duties as needed to ensure offices and test centers (if applicable) are properly maintained by test agency standards.
• Maintain and expand knowledge and proficiency with UMGC systems to include all customer relationship management (CRM) databases to include Salesforce, Peoplesoft, and other university‑sponsored systems.
• Document all student contact through UMGC's Customer Relations Management System and schedule appropriate follow‑up activities.
• Provide daily customer service and communicate with prospective and current students in a fast‑paced, in‑person environment and also, through phone, email, CRM, and video communications.
• Maintain a positive relationship with the Education Services Officer (ESO), Specialists/Counselors, military partners, and equivalents. Provide periodic briefings as allowed to update military representatives on UMGC programs of interest.
• Organize and participate in local outreach activities to include Education Fairs, Open Houses, Semester Start‑ups, Student Appreciation Days, Local Graduations and other events as needed, professionally representing UMGC.
• Track and analyze class enrollments and student interest, as well as local degree progression, to provide input on scheduling; ensure classrooms are provided with adequate space and needed technology for class instruction; be present at the first class session to provide assistance to instructors and students; and assist faculty in obtaining base access to attend class on their assigned installation.
• Provide assistance with processing students' military documentation (i.e. Tuition Assistance forms, orders, etc.).
• Distribute marketing, advertising, and mass media materials at assigned locations when permissible.
• Execute site specific outreach plans and participate in outreach events to support university goals towards recruitment and retention.
• Provide National Test Center testing services on a basis that meets community demand while balancing other, outlined duties and maintain NTC trainings/certifications as required.
• Participate in UMGC staff meetings, professional development activities and training sessions as required.
• Track and compile monthly statistics and provide reports as needed.
• Maintain appropriate communication with immediate supervisor and other UMGC staff to ensure timely resolution of student issues/escalations.
• Other job‑related duties as assigned.

Required Education and Experience

• Bachelor's Degree from a U.S. regionally accredited institution or foreign degree equivalent.
• Background in customer service.
• Able to work in a fast‑paced and complex environment with accurate attention to detail.
• Possess basic office management and clerical skills.
• Effective written and verbal communication skills.
• Good interpersonal skills.
• Successful applicants must be able to pass background check and meet requirements for individual logistic support (ILS).

Preferred Education and Experience

• Applicants with a U.S. valid driver's license and ability to obtain military driver's permit in the host nation.

Who May Apply

Local applicants with individual logistical support (ILS) only. Applicants must already have and be able to maintain ILS, meaning that they must possess a U.S. military ID card and SOFA card from an external source, as this position does not offer ILS. For employment eligibility purposes, applicant must qualify for ILS as described in USAREUR Regulation 600‑700, Section III, 7‑13. Criteria under which applicants qualify for ILS are: must serve the U.S. Forces exclusively; are not stateless persons; are nationals of a NATO state, excluding the host nation; are not ordinarily resident in the host nation. Must have a valid passport.

All Submissions Should Include a Cover Letter and Resume

Equal Opportunity Statement

The University of Maryland Global Campus (UMGC) is an equal opportunity employer and complies with all applicable federal and state laws regarding nondiscrimination. UMGC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, ancestry, political affiliation or veteran status in employment, educational programs and activities, and admissions.

Workplace Accommodations

The University of Maryland Global Campus (UMGC) is committed to creating and maintaining a welcoming and inclusive working environment for people of all abilities. UMGC is dedicated to the principle that no qualified individual with a disability shall, based on disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of the University, or be subjected to discrimination. For information about UMGC's Reasonable Workplace Accommodation Policy or to request an accommodation, applicants/candidates can contact Employee Accommodations via email at employee‑Visualizzare la mail su click.appcast.io.

Benefits Package Highlights

• Generous Time Off: Enjoy between 15 and 25 days of paid vacation time off, depending on your years of service, 15 days of sick leave, 3 personal days, and 11 Federal holidays. Part‑Time rates will be prorated based on Full‑Time Equivalency.
• Comprehensive Health Coverage: Access to health care, medical with vision, dental, and prescription plans for both individuals and families, effective from the 1st of the month following your hire date. Contingent III employees who work on average 20 or more hours per week (130 hours per month) are eligible for subsidized state of Maryland medical and prescription benefits.
• Insurance Options: Term Life Insurance and Accidental Death and Dismemberment Insurance, and Long‑Term Disability (LTD) Insurance. NOTE: CIII Part‑time employees working less than 0.5 FTE are not eligible for LTD.
• Retirement Stipend: Contingent III employees receive a retirement stipend equal to 7.25 percent of their base salary and are eligible to contribute to a supplemental retirement account (SRA).
• Supplemental Retirement Plans : include 403(b), 457(b), and various Roth options. The university does not provide subsidies or matching funds.
• Tuition Remission: CIII employees are eligible immediately for Tuition Remission at UMGC or at University of Maryland College Park. Spouses and dependent children are eligible for undergraduate tuition remission after two years of service . NOTE: For part‑time employees (at least 50 percent of the time), tuition remission benefits are prorated.
• Moving Allowance: May be available based on terms, conditions, and agreements of the position.

Hiring Rate

$38,200.00

Additional Compensation

Employees receive the applicable currency adjustment (CAX) subject to monthly DoD COLA Index for the work location, which is subject to change and fluctuation based on market indices.