Temporary Office Support (Multiple profiles)

ph3Organizational Setting /h3 pThe Food and Agriculture Organization of the United Nations (FAO) advances the 2030 Agenda through its Strategic Framework by supporting the transformation toward more efficient, inclusive, resilient, and sustainable agrifood systems. This effort promotes better production, improved nutrition, a healthier environment, and enhanced livelihoods, ensuring no one is left behind. The Subregional Office for the Pacific Islands (SAP) is responsible for developing, promoting, overseeing, and implementing strategies and projects that drive the transformation of food, agriculture, and rural development. It also fosters and maintains relationships with subregional institutions. /p h3Organizational Setting /h3 pThe Food and Agriculture Organization of the United Nations (FAO) advances the 2030 Agenda through its Strategic Framework by supporting the transformation toward more efficient, inclusive, resilient, and sustainable agrifood systems. This effort promotes better production, improved nutrition, a healthier environment, and enhanced livelihoods, ensuring no one is left behind. The Subregional Office for the Pacific Islands (SAP) is responsible for developing, promoting, overseeing, and implementing strategies and projects that drive the transformation of food, agriculture, and rural development. It also fosters and maintains relationships with subregional institutions. /p h3Reporting Lines /h3 pThe incumbent reports to one or more Professional Staff Officers International Consultants and receives guidance from other colleagues in the work unit. /p h3Technical Focus /h3 pThe incumbent performs a large variety of routine operational, administrative, and logistics services and office support functions. He/she contributes to the smooth and efficient running of the work unit and delivery of the organizational unit's programme and projects. /p ul liOffice and Administrative Support /li liFinance Support /li liHuman Resources Support /li liProcurement Support /li liTravel and Administrative services Support /li liProgramme and Operations Support /li /ul h3Tasks And Responsibilities /h3 pThe incumbent will perform the following tasks: /p h3Office and Administrative Support /h3 ul liManage petty cash, accounts, utilities, and financial records. /li liMaintain assets, inventory, stationery, and administrative files. /li liCoordinate local and international travel, including registrations, payments, and refunds. /li liSupport office communications and administrative operations. /li liRetrieve, verify, and maintain financial and administrative data. /li liSupport recruitment and coordination of affiliate workforce. /li liPrepare routine administrative and financial correspondence. /li liSupport front desk, visitor reception, and mail distribution. /li /ul h3Finance Support /h3 ul liManage petty cash, imprest accounts, financial records, and transactions (under the supervision of the Budget Holder) /li liMonitor budgets, expenditures, and prepare financial reports. /li liReview and process vendor, consultant, and project payments. /li liSupport project payments, allowances, and budget performance monitoring. /li liProvide financial guidance and support to staff and improve office procedures. /li /ul h3Human Resources Support /h3 ul liSupport the overall hiring plan for hiring of national and international affiliate workforce. /li liDevelop and/or review Terms of Reference of affiliate workforce and ensure compliance with current standards and regulations. /li liCoordinate and manage the publication of calls to attract candidates for vacancies related to national and international affiliate workforce, ensuring proper dissemination to attract qualified talent. /li liOrganize and facilitate the selection process, including coordinating interviews with the selection panel and preparing reports on evaluated candidates. /li liManage the complete cycle of contracts for national and international affiliate workforce in the Global Resource Management System (GRMS), ensuring the collection and verification of required documentation. /li liSupervise the validity of contracts for national and international affiliate workforce in and take appropriate measures in coordination with supervisors for renewal or termination as necessary. /li liProvide administrative support, including recording worked hours for the payment of fees to national and international consultants and other related tasks. /li liCollaborate in implementing actions to promote a respectful and harmonious work environment, aligned with the organization's values and commitments. /li liFacilitate knowledge exchange and best practices within the office, promoting collaboration, continuous learning, and innovation. /li liAssist in the performance evaluation process of national and international consultants, providing logistical and administrative support for the preparation and recording of their performance evaluation reports (QAR). /li liMaintain confidentiality and handle sensitive information with discretion. /li /ul h3Procurement Support /h3 ul liManage procurement processes in line with FAO rules, procedures, and donor requirements. /li liReview requisitions, create and manage POs/contracts in GRMS, and maintain supplier records. /li liConduct market research, tenders, bid evaluations, and supplier selection. /li liCoordinate procurement, deliveries, contracts, and supplier performance. /li liSupport procurement committees, prepare reports, and maintain accurate records. /li liProvide procurement guidance to project teams and requisitioning units. /li liMonitor procurement plans, budgets, compliance, and contractual obligations. /li /ul h3Travel and Administrative services Support /h3 ul liPlan and coordinate official travel and ticketing with travel agents. /li liReview travel authorizations, expense claims, entitlements, lump-sum payments, refunds, and recoveries. /li liEnsure compliance with FAO travel policies and provide guidance to staff. /li liProcess and reconcile travel payments, recoveries, and accounting adjustments. /li liResolve travel-related queries, rejected transactions, and outstanding claims. /li liSupport Finance with consultants’ travel deductions and honoraria payments. /li /ul h3Programme and Operations Support /h3 ul liAssist with project planning, implementation, monitoring, and reporting. /li liAssist with work plans, budgets, procurement, contracts, and staffing. (under the supervision of the Budget Holder) /li liEnsure financial compliance, reporting, communication, and EU visibility. /li liAssist with project reviews, coordination meetings, and timely closure. /li liSupport field activities, training, and farmer engagement /li liCollect field data and document results, photos, and feedback. /li liPrepare monthly progress reports. /li liSupport implementation of GCP projects and development of new TCPs. /li liProvide technical and coordination support across one of FAO field portfolio. /li liProvide administrative and operational support for project activities. /li liCoordinate procurement, contracts, travel, recruitment, and payment processes. /li /ul h3Programme and Operations Support /h3 ul liMaintain project, financial, and procurement records in FAO systems. /li liMonitor budgets, expenditures, work plans, procurement plans, and project progress. /li liLiaise with internal project teams, and FAO support units. /li liSupport reporting, audits, and timely project closure. /li /ul h3CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING /h3 h3Minimum Requirements /h3 ul liCompleted Secondary School Education /li liA minimum of two years of relevant experience in Administration, Project, Agriculture, Finance, Travel, Human Resources, Procurement, or related areas /li liWorking knowledge (level C) of English. /li liNational of the country of assignment within the Pacific Islands or resident of the country with a valid work permit. /li /ul h3FAO Core Competencies /h3 ul liResults Focus /li liTeamwork /li liCommunication /li liBuilding Effective Relationships /li liKnowledge Sharing and Continuous Improvement /li /ul h3Technical/Functional Skills /h3 ul liKnowledge of corporate computerized Financial / Travel / Human Resources systems, administrative procedures and policies. /li liGood communication skills (both oral and written) in English and willing to work with diverse team and background. /li liBe able to learn new knowledge, skills and adaptable to changes and new work environment. /li liKnowledge of the MS Office applications, internet and office technology equipment. /li liProficiency in corporate electronic databases and systems would be an asset /li /ul h3Job Posting /h3 p16/Sep/2026 /p h3Closure Date /h3 p30/Sep/2026, 11:59:00 PM /p h3Organizational Unit /h3 pSAP - Subregional Office for the Pacific Islands /p h3Job Type /h3 pNon-staff opportunities /p h3Type of Requisition /h3 pPSA (Personal Services Agreement) /p h3Grade Level /h3 pN/A /p h3Primary Location /h3 pVarious Locations-Various Locations /p h3Duration /h3 pUp 11 months renewal /p h3Post Number /h3 pN/A /p h3IMPORTANT NOTICE /h3 pPlease note that Closure Date and Time displayed above are based on date and time settings of your personal device /p pFAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions. /p ul liFAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture /li liQualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply /li liEveryone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values /li liFAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination /li liAll selected candidates will undergo rigorous reference and background checks /li liAll applications will be treated with the strictest confidentiality /li liFAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization. /li /ul /p #J-18808-Ljbffr