Research Line Administrative Assistant - Protected Categories by Law 68/99

Research Line Administrative Assistant - Protected Categories by Law 68/99

Italy

Location: Pisa, Visualizzare la mail su click.jobroute.io (National Enterprise for nanoScience and nanoTechnology, Scuola Normale Superiore, Pisa)

Step into a world of endless possibilities, together let's leave something for the future!

At IIT, we are committed to advancing human-centered Science and Technology to address the most urgent societal challenges of our era. We foster excellence in both fundamental and applied research, spanning fields such as neuroscience and cognition, humanoid technologies and robotics, artificial intelligence, nanotechnology, and material sciences, offering a truly interdisciplinary scientific experience. Our approach integrates cutting-edge tools and technology, empowering researchers to push the limits of knowledge and innovation. With us, your curiosity will know no bounds.

We are dedicated to providing equal employment opportunities and fostering diversity in all its forms, creating an inclusive environment. We value the unique experiences, knowledge, backgrounds, cultures, and perspectives of our people. By embracing diversity, we believe science can achieve its fullest potential.

THE ROLE

The Istituto Italiano di Tecnologia is looking for an assistant to work at the Center for Nanotechnology Innovation (CNI).

The center is an interdisciplinary R&D center dedicated to the synthesis of new low-dimensional and nano materials, the exploration of their properties and their implementation in a variety of applications ranging from photonic and quantum technologies to biomedicine.

The Assistant will be responsible for the following activities:

• Managing the agenda of scientific advisors (Principal Investigators).
• Managing institutional communications, including drafting and sending formal letters and invitations, and establishing contacts with institutions, partners, and stakeholders.
• Organising events and taking care of all related tasks, including travel and transfer management.
• Supporting Principal Investigators in recruiting employees and collaborators.
• Drafting orders and managing their issuance directly as part of the procurement process for goods and services in accordance with internal procedures.
• Acting as an interface with Principal Investigators for all secretarial and administrative matters.
• Interact with other institute offices on all secretarial and administrative matters. Monitoring budget progress.
• Coordinating all activities related to the management of the Centre's structure, including supervising the logistical infrastructure to ensure the smooth functioning of spaces and services.
• Support in hiring procedures for employees and collaborators and management of student and undergraduate affiliation.

ESSENTIAL REQUIREMENTS

• Be enrolled in, or be eligible for registration in, the protected categories under Law 68/99
• A diploma or degree in humanities, languages or law
• Good knowledge of the English language
• Strong focus on stakeholder needs and expectations
• Ability to work in a challenging and international environment
• Capacity to work autonomously and collaboratively in a highly interdisciplinary environment
• Possess analytical reasoning skills and a growth mindset
• Be a proactive and solution-oriented person with a positive attitude
• Have strong problem-solving skills, and the ability to quickly grasp new situations and take effective action.

ADDITIONAL SKILLS

• Good knowledge of management systems, preferably SAP, and the main Microsoft Office tools
• Ability to plan and manage activities, time and resources efficiently
• Excellent command of writing letters and documents, including formal and institutional texts
• Ability to effectively handle multiple tasks simultaneously
• Previous administrative experience gained in research centers or institutes

COMPENSATION PACKAGE

• Possibily starting with a full time 12-months fixed term contract
• A yearly gross salary ranging between 23.000,00 and 27.000,00 euro
• Private health care coverage depending on your role and contract

Application's deadline: October 11th, 2026