Job Vacancy: Study Abroad Program Operations & Budget Assistant

Job Vacancy: Study Abroad Program Operations & Budget Assistant

Location: Florence, Italy (FIT in Florence) Contract: One year (renewable)

FIT in Florence is looking for a highly organized, bilingual professional to manage study abroad logistics, program support, and budget tracking. This role uniquely blends administrative expertise with human‑centric mentorship to help students successfully acclimate to their new environment.

Role Overview

The Program Operations & Budget Assistant provides essential administrative and logistical support to ensure the operational integrity of the program. This position requires a collaborative spirit and clear, empathetic communication. The successful candidate will be detail‑oriented, proactive, and possess exceptional social skills to serve as a guide for students as they navigate their study abroad experience.

Responsibilities

• Financial & Budget Support: Monitor and reconcile budgets, process invoices, and manage data entry in Business Central to ensure adherence to institutional auditing standards.
• Operational Logistics: Research and execute complex site visits, including transport, lodging, and technical requirements for semester and interim programs.
• Student Acclimation: Provide guidance to help students acclimate to life in Florence.
• Health & Emergency Response: Participate in the emergency phone rotation, responding to student needs with strict confidentiality during medical or urgent situations.
• Administrative Precision: Maintain digital workflows in Google Workspace and assist with cycles like orientation and housing logistics.

Who We Are Looking For

• Fluency in Italian and English.
• Meticulous organization and the ability to manage multiple moving parts.
• Strong social skills and an empathetic, approachable communication style.
• Composure and a solution‑oriented approach in high‑pressure or emergency situations.
• Eligibility to work legally in Italy.

Requirements & Preferences

• University degree.
• Experience in U.S. Study Abroad or Erasmus programs is highly valued.
• Flexibility for occasional hours outside standard office time (events/emergency rotations).

To apply, contact SAHAR RAZMARA with a CV, cover letter, and contact details for three references.