Country/Zone Business Lead Assistant - Milan, Italy (m/f/d)

Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably. Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

Your role

• Executive Support: provide comprehensive daily support to the Country Business Lead, managing operations related to the internal sales team and connected corporate functions.
• Calendar & Travel Management: fully manage the agendas for both the Country Business Lead, the Southwest Europe Zone Business Lead and Zone Finance Head, including complex travel arrangements and prioritizing customer requests.
• Event & Meeting Coordination: organize company and team events, calls, and meetings. Oversee logistics and execution (agendas, venues, etc.) both locally in Italy and across Southwest Europe.
• Communication & Documentation: prepare, draft, and deliver high-quality internal and external communications, critical documents, reports, meeting materials, and memos.
• Sales & Local Event Assistance: offer hands‑on operational assistance to the sales team for local events and initiatives.
• Congress & Compliance Support: manage internal and external activities related to local, national, and international congresses, events and speaker engagements, ensuring full alignment with Compliance regulations.
• Vendor Management: serve as the main point of contact for third‑party suppliers, agencies and service providers to support external activities.

Your expertise

• Professional Background: proven, solid experience in similar roles such as Executive Assistant, Personal Assistant or Senior Management Assistant, ideally within international or highly structured environments.
• Your Mindset: discretion, tact, and emotional intelligence are second nature to you. You know how to build trust and handle sensitive information with the utmost care.
• You love creating order out of complexity. Multitasking, managing tight schedules, and planning are things you genuinely enjoy and excel at.
• You are a natural communicator. Whether writing an email, preparing a presentation, or speaking with team members and senior leaders, you know how to connect with people at all levels.
• You take pride in precision. Following procedures and ensuring compliance comes naturally to you, guaranteeing quality in everything you deliver.
• You thrive on teamwork and cross‑functional synergy. You enjoy connecting different departments, solving problems together, and helping things run smoothly.
• You are highly proficient with the Microsoft Office Suite (Word, PowerPoint, Excel) and you know how to effectively use social media platforms like LinkedIn for professional networking and branding.
• As you will be working closely with colleagues across Southwest Europe, full fluency in both written and spoken English is essential for your daily collaboration.

Compensation & Benefits

• The position is regulated by the Chemical-Pharmaceutical National Collective Labour Agreement (CCNL Chimico-Farmaceutico), qualifica Impiegato.
• Annual Salary Range: the base salary for this position typically ranges from Visualizzare il telefono su click.jobroute.io gross per year (RAL). The final offer will be tailored based on your individual skills, experience and specific location.
• Performance Bonus: this role is eligible for a variable incentive plan linked to specific achievements (5%).
• Total Rewards: beyond the base pay, we offer a comprehensive benefits package including flexible working, health insurance, and pension scheme. We are deeply committed to your growth, providing continuous learning opportunities with a dedicated budget for both technical advancement and soft skills development.

As an equal opportunity employer, we welcome applications from individuals with disabilities.