Executive Assistant

ppbAt /b bLexroom /b b, we set the bar for legal AI - clear, fast, and built for trust. /b /ppIn just a few years, what began as an idea has become a reliable platform adopted by bthousands of legal professionals across Europe /b. /ppOur mission is clear: bmake the law faster, clearer, and more reliable /b, giving lawyers, law firms, and companies the time and confidence to focus on what truly matters. /ppWe’re scaling rapidly, backed by top-tier investors and a world-class team dedicated to rigor, clarity, and impact. /ppToday, Lexroom is a btrusted partner /b, shaping the future of legal AI with discipline and purpose. /ph3bWhy Lexroom? /b /h3ullipbShape the Standard: /b Be part of the team setting the benchmark for legal AI in Europe. /p /lilipbWork with the Best: /b Collaborate with exceptional colleagues in a culture that values competence, curiosity, and ambition. /p /lilipbDeliver Meaningful Results: /b Your work will directly influence how legal professionals operate—faster, clearer, and more efficiently. /p /li /ulpAt bLexroom /b, we leave buzzwords behind. Here, you’ll build something that lasts: ba trusted platform, a strong reputation, a new standard for the legal world. /b /ph3bYour Key Responsibilities /b /h3pYou’ll be the operational backbone for the CEO, CTO, CRO, and Sales Director — keeping their time, priorities, and commitments moving without friction. This is a high-trust, high-context role at a company scaling fast across Italy, Germany, and Spain, with frequent travel across Europe and the US. You will see everything and be trusted with everything. /ppbCalendar time management /b /pullipOwn and defend the calendars of four executives with competing priorities; make trade-off calls on what gets scheduled, moved, or declined /p /lilipResolve conflicts proactively before they surface; protect focus time and prep windows /p /lilipCoordinate across time zones for international meetings, investor calls, and cross-market work /p /li /ulpbTravel logistics /b /pullipPlan and book complex multi-leg travel across Europe and the US — flights, hotels, ground transport, visas where needed /p /lilipBuild detailed itineraries; anticipate disruptions and hold contingency options /p /lilipManage expense reporting and reconciliation for all four executives /p /li /ulpbMeetings communications /b /pullipPrepare agendas, briefing notes, and pre-reads; capture actions and drive follow-up to closure /p /lilipCoordinate board meetings, investor updates, and leadership offsites end to end /p /lilipDraft, screen, and prioritize correspondence; act as a filter and first point of contact /p /li /ulpbOperations projects /b /pullipCoordinate cross-functional initiatives on behalf of the executives, tracking deliverables and unblocking bottlenecks /p /lilipOrganize internal and external events (team gatherings, investor visits, client dinners) /p /lilipHandle confidential documents, contracts, and sensitive information with total discretion /p /li /ulh3bWhat We’re Looking For /b /h3ullip3+ years supporting C-level executives, ideally in a high-growth startup, VC/PE, or consulting environment /p /lilipFluent English and Italian, written and spoken /p /lilipProven ability to manage multiple senior stakeholders and make independent prioritization decision /p /lilipExceptional organization and attention to detail; sound judgment under pressure; complete discretion /p /lilipComfort with ambiguity — you’re a problem solver that can make indipendent calls /p /lilipProficiency with Google Workspace, AI tools, Notion and Slack /p /lilipExposure to international, multi-market operations /p /lilipBased in or able to relocate to Milan /p /li /ulh3bWhat Sets Us Apart /b /h3pbAn Exceptional Team /b /ppAt bLexroom /b, you’ll work alongside top talent in tech and legal AI. /ppOur focused teams operate with purpose and autonomy, so every contribution delivers visible results. /ppYou’ll collaborate with people who pair innovation with rigor, curiosity with discipline, ambition with depth. /ppbGrowth that Matters /b /ppWe hire exceptional people to make a difference - and we give them space to lead. /ppYour work will shape the future of legal technology and set new standards for the field. /ppImpact is defined by vision and execution, not by age or title. If you’re ready to take responsibility, you’ll find real opportunities to grow and lead high-stakes projects. /ph3bRewarding Your Contribution /b /h3pWe value excellence and share success: /pullipbAnnual Salary: €35,000 – €45,000 /b /p /lilipbEquity Package: /b Equity participation to align your growth with the company's long-term success. /p /li /ulh3bBenefits That Matter /b /h3ullipbHybrid Work: /b Split your time between working from home and collaborating in our bMilan HQ /b three days a week, with flexibility. /p /lilipbHealth Insurance: /b Comprehensive coverage to ensure peace of mind. /p /lilipbMeal Vouchers: /b Daily support to make your lunch breaks easier. /p /lilipbTeam Retreats Off-sites: /b Dedicated time to connect, collaborate, and spark bold ideas. /p /li /ul /p #J-18808-Ljbffr