Italy - Executive Assistant

Job Description

Jefferies’ Milan office is recruiting an Executive Assistant to support a team of Investment Bankers, including 1 or 2 Managing Directors.

• Extensive diary management for the MDs, including client meetings, dinners, internal calls and logistical arrangements such as room bookings and video conferences.
• Booking international business travel, including flights, transfers and accommodation, and handling travel documentation as necessary.
• Inbox management as required by bankers.
• Expense processing through Concur for the team, including junior bankers' late‑working meals and taxis.
• Maintaining the Jefferies in‑house CRM system.
• Handling ad‑hoc administrative tasks as required.
• Fostering key relationships with staff across the firm.
• Highly motivated and proactive, able to work efficiently in a fast‑paced environment and thinking innovatively using initiative.
• Strong team player with excellent verbal and written communication skills.

Candidate Specification

• A quick learner who can understand the business needs as well as Jefferies’ relevant policies and procedures.
• Basic numeracy skills essential together with comprehensive knowledge of Microsoft Office, including PowerPoint and Excel.
• Able to develop and maintain good working relationships throughout the firm with a flexible approach.
• Previous experience supporting senior bankers as well as a team of juniors is essential.
• Strong attention to detail.
• Excellent spoken English and Italian.

Equal Employment Opportunity

Jefferies is an equal employment opportunity employer, and takes affirmative action to ensure that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, religion, gender, pregnancy, age, physical or mental disability, marital status, sexual orientation, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by applicable law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodations to individuals with disabilities, as required by applicable law.