Finance Associate

ph3Job Description /h3 h3Introduction /h3 pEstablished in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. /p pIOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move. /p pIOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM's workplace culture at IOM workplace culture | International Organization for Migration. /p pApplications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates. /p h3Organizational Context and Scope /h3 pUnder the overall supervision of the Resource Management Officer (RMO) and the direct supervision of the Resource Management Specialist, the Finance Associate will be responsible and accountable for supporting the unit's financial operations, budget monitoring, accounting processes, and financial reporting in accordance with IOM policies and procedures. /p h3Responsibilities /h3 ul liAssist in managing financial resources by monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations. /li liAssist in preparing annual budget submission including estimating staff cost as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget. /li liExtract and input data from various sources in financial or accounting systems. /li liAssist providing guidance in accounting, budget and financial related issues. /li liPrepare bank, cash, vendor, and general ledger reconciliations and investigate discrepancies when required. /li liAssist in the preparation of monthly, quarterly, and annual financial reports, budget monitoring reports, and donor financial reports. /li liReviews all types of payments starting from purchases to payment requests verifying that they are duly authorised and all the supporting documents are attached therewith. /li liCreate new Vendor Accounts in Wave. /li liVerify vendor claims for accuracy and conformance with IOM finance policies and instructions. /li liPerform claim verifications against documentation to ensure that purchases/services are properly authorised and that the goods have been received or services rendered. /li liAssist in the preparation of accounting, financial, statistical reports and other reports as required. /li liProvide assistance to all staff services such as travel, expense claims, document retrieval, etc. /li liAssist in the preparation of the annual income tax exemption declarations for staff. /li liEnsure proper and systematic completion of all posted payments and other accounting documents according to the established standards. /li liResponsible for the Petty Cash of the office. /li liPerform such other relevant duties as maybe assigned. /li /ul h3Qualifications /h3 h3Required Qualifications and Experience /h3 h3Education /h3 ul liBachelor's degree in Business Administration, Accounting, Finances, or a related field field from an accredited academic institution with three years of relevant professional experience; or, /li liHigh School diploma with five years of relevant professional experience. /li /ul pAccredited Universities are those listed in the UNESCO World Higher Education Database. /p h3Experience /h3 ul liExperience in accounting and financial management, including accounts payable, reconciliations, financial data processing, and record keeping; /li liExperience providing financial and administrative support services to staff, including travel claims, expense reimbursements, and handling financial inquiries; /li liExperience providing support in the preparation of financial reports, including monthly, quarterly, annual, and donor financial reports; /li liExperience working within a regulated environment with established financial rules, procedures, and internal controls—preferably within an international organization, UN agency, or public sector institution; and, /li liPrior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage. /li /ul h3Skills /h3 ul liProficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage; /li liAttention to detail, ability to organise paperwork in a methodical way; /li liDiscreet, details and clients-oriented, patient and willingness to learn new things; /li liStrong analytical and problem-solving skills; /li liHigh attention to detail and accuracy; /li liAbility to manage multiple priorities; and, /li liStrong financial analysis, budgeting and reporting skills. /li /ul h3Languages /h3 pAll IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish). /p pFor this position, fluency in Italian and English is required (oral and written). /p pProficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. /p h3Required Competencies /h3 pIOM's competency framework can be found at this link . Competencies will be assessed during the selection process. /p h3Values /h3 pall IOM staff members must abide by and demonstrate these five values: /p ul liInclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. /li liIntegrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. /li liProfessionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. /li liCourage: Demonstrates willingness to take a stand on issues of importance. /li liEmpathy: Shows compassion for others, makes people feel safe, respected and fairly treated. /li /ul h3Core Competencies /h3 pbehavioural indicators Level 1 /p ul liTeamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. /li liDelivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. /li liManaging and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. /li liAccountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. /li liCommunication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. /li /ul h3Notes /h3 pPlease refer to this link for guidance on IOM Job Category. /p pAny offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. /p pThis selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months. /p pAppointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances. /p pIOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. /p pIOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. /p pFor further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies /p /p #J-18808-Ljbffr