Project Contract Administration Coordinator

Job Description

The role ensures compliance with contractual terms and conditions, manages correspondence, supports claims avoidance/defense, and acts as the focal point between project management, legal, procurement, contractors, and the client for all contractual matters.

Responsibilities

Contract Administration

• Administer and monitor EPC/EPCIC, consultancy, and service contracts throughout project execution.

• Ensure contractors' compliance with contract obligations, milestones, and deliverables.

• Maintain comprehensive contract files, registers, and correspondence records.

• Review and validate contractual notices, change requests, and variation orders.

Change Management

• Evaluate contractor change requests (time and cost impact) in coordination with project controls, engineering, and planning teams.

• Prepare change order documentation and ensure approvals in line with governance.

• Track all variations and maintain a change register to monitor project impacts.

Claims & Disputes

• Identify, analyze, and mitigate potential claims by contractors.

• Support negotiation and resolution of claims/disputes in collaboration with legal and commercial teams.

• Prepare defense documentation and maintain claims records.

Contractual Correspondence

• Draft, review, and issue contractual letters and formal notices to contractors.

• Ensure timely response to contractor communications within contractual timelines.

• Support project management in all client and contractor contractual correspondence

Reporting

• Prepare periodic contract administration reports (change status, claims, key issues, risks).

• Provide input with monthly progress reports regarding contractual status.

• Maintain KPIs related to contractual performance.

Coordination & Compliance

• Work closely with procurement, cost control, planning, and legal to ensure consistency and compliance.

• Ensure adherence to corporate policies, procedures, and project-specific requirements.

• Provide contractual guidance to project team members and stakeholders.

• Support audits and ensure all contractual documentation is properly archived.

Qualifications

• Bachelor's degree in Law, Quantity Surveying, Engineering, or Business Administration.
• 7-12 years of experience in contract administration within the oil & gas industry, preferably on large-scale EPC/EPCIC projects.
• Strong knowledge of FIDIC, bespoke EPC contracts, and oil & gas contracting models.
• Solid understanding of project controls (cost, planning, risk) and their interface with contracts.
• Proficiency in MS Office and contract management tools.
• Excellent communication, negotiation, and drafting skills.
• Candidates should have a minimum of 5 years of offshore experience in total, with at least the last 3-5 years spent on offshore projects.
• Excellent spoken and written English including proven ability to write specifications and reports.

About Us

Hill International, with more than 4,300+ professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, advisory, facilities management, and other consulting services to clients in a variety of market sectors. Engineering News-Record magazine recently ranked Hill as one of the largest program management firms in the world. For more information on Hill, please visit our website at .

Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs.

Hill is a GISI Consulting Group company, part of the Global Infrastructure Solutions, Inc. (GISI) family of companies. Learn more about GISI Consulting Group at .

Hill International is an Equal Opportunity Employer/Veteran/Disabled

Note : This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.