Executive Assistant

ppbAt /b bLexroom /b, we set the bar for legal AI - clear, fast, and built for trust. /p pIn just a few years, what began as an idea has become a reliable platform adopted by bthousands of legal professionals across Europe /b. /p pOur mission is clear: bmake the law faster, clearer, and more reliable /b, giving lawyers, law firms, and companies the time and confidence to focus on what truly matters. /p pWe’re scaling rapidly, backed by top-tier investors and a world-class team dedicated to rigor, clarity, and impact. /p pToday, Lexroom is a btrusted partner /b, shaping the future of legal AI with discipline and purpose. /p h3bWhy Lexroom? /b /h3 ullipbShape the Standard: /b Be part of the team setting the benchmark for legal AI in Europe. /p /li lipbWork with the Best: /b Collaborate with exceptional colleagues in a culture that values competence, curiosity, and ambition. /p /li lipbDeliver Meaningful Results: /b Your work will directly influence how legal professionals operate—faster, clearer, and more efficiently. /p /li /ul pAt bLexroom /b, we leave buzzwords behind. Here, you’ll build something that lasts: ba trusted platform, a strong reputation, a new standard for the legal world. /b /p h3bYour Key Responsibilities /b /h3 pYou'll be the operational backbone for the CEO, CTO, CRO, and Sales Director — keeping their time, priorities, and commitments moving without friction. This is a high-trust, high-context role at a company scaling fast across Italy, Germany, and Spain, with frequent travel across Europe and the US. You will see everything and be trusted with everything. /p pbCalendar time management /b /p ullipOwn and defend the calendars of four executives with competing priorities; make trade‑off calls on what gets scheduled, moved, or declined /p /li lipResolve conflicts proactively before they surface; protect focus time and prep windows /p /li lipCoordinate across time zones for international meetings, investor calls, and cross‑market work /p /li /ul pbTravel logistics /b /p ullipPlan and book complex multi‑leg travel across Europe and the US — flights, hotels, ground transport, visas where needed /p /li lipBuild detailed itineraries; anticipate disruptions and hold contingency options /p /li lipManage expense reporting and reconciliation for all four executives /p /li /ul pbMeetings communications /b /p ullipPrepare agendas, briefing notes, and pre‑reads; capture actions and drive follow‑up to closure /p /li lipCoordinate board meetings, investor updates, and leadership offsites end to end /p /li lipDraft, screen, and prioritize correspondence; act as a filter and first point of contact /p /li /ul pbOperations projects /b /p ullipCoordinate cross‑functional initiatives on behalf of the executives, tracking deliverables and unblocking bottlenecks /p /li lipOrganize internal and external events (team gatherings, investor visits, client dinners) /p /li lipHandle confidential documents, contracts, and sensitive information with total discretion /p /li /ul h3bWhat We’re Looking For /b /h3 ullip3+ years supporting C‑level executives, ideally in a high‑growth startup, VC/PE, or consulting environment /p /li lipFluent English and Italian, written and spoken /p /li lipProven ability to manage multiple senior stakeholders and make independent prioritization decision /p /li lipExceptional organization and attention to detail; sound judgment under pressure; complete discretion /p /li lipComfort with ambiguity — you’re a problem solver that can make indipendent calls /p /li lipProficiency with Google Workspace, AI tools, Notion and Slack /p /li lipExposure to international, multi‑market operations /p /li lipBased in or able to relocate to Milan /p /li /ul h3bWhat Sets Us Apart /b /h3 pbAn Exceptional Team /b /p pAt bLexroom /b, you’ll work alongside top talent in tech and legal AI. /p pOur focused teams operate with purpose and autonomy, so every contribution delivers visible results. /p pYou’ll collaborate with people who pair innovation with rigor, curiosity with discipline, ambition with depth. /p pbGrowth that Matters /b /p pWe hire exceptional people to make a difference - and we give them space to lead. /p pYour work will shape the future of legal technology and set new standards for the field. /p pImpact is defined by vision and execution, not by age or title. If you’re ready to take responsibility, you’ll find real opportunities to grow and lead high‑stakes projects. /p h3bRewarding Your Contribution /b /h3 pWe value excellence and share success: /p ullipbAnnual Salary: €35,000 – €45,000 /b /p /li lipbEquity Package: /b Equity participation to align your growth with the company's long‑term success. /p /li /ul h3bBenefits That Matter /b /h3 ullipbHybrid Work: /b Split your time between working from home and collaborating in our bMilan HQ /b three days a week, with flexibility. /p /li lipbHealth Insurance: /b Comprehensive coverage to ensure peace of mind. /p /li lipbMeal Vouchers: /b Daily support to make your lunch breaks easier. /p /li lipbTeam Retreats Off‑sites: /b Dedicated time to connect, collaborate, and spark bold ideas. /p /li /ul pbAt /bbLexroom /b, ambition meets discipline and purpose. We’re not just building a product—we’re setting a new standard for the legal world. /p /p #J-18808-Ljbffr