Administrative Officer Part-Time - Documentation Management (Italian Law No. 68/1999)

Administrative Officer Part-Time – Documentation Management (Italian Law No. 68/1999)

Mission

To provide accurate and efficient support in managing the company’s administrative documentation, ensuring organization, completeness, traceability of documents, and proper assistance to internal functions, in compliance with established procedures and deadlines.

The Administrative Officer Part-Time – Documentation Management works within the administrative department, supporting back‑office activities and managing corporate document workflows.

This role is intended for a motivated individual looking to join a structured environment with well‑defined, sustainable tasks and interested in developing administrative and organizational skills within an established team.

Main responsibilities

• Managing, archiving, and updating administrative documentation (both paper and digital).
• Organizing and maintaining files (suppliers, customers, employees, contracts).
• Entering and updating data in company systems.
• Supporting the logging, cataloguing, and digitization of documents.
• Checking the completeness and accuracy of received documentation.
• Providing administrative back‑office support to company functions.
• Collaborating with the administrative team to ensure an orderly and efficient document workflow.
• Assisting with any internal documentation process improvement initiatives.

Requirements

Education

• High school diploma or university degree.

Professional experience

• Preferably a short experience (internship or 1–2 years) in administrative back office, secretarial roles, or document management.
• Experience in administrative or organizational settings will be positively considered.

Technical skills

• Good knowledge of Microsoft Office (especially Word and Excel).
• Ability to use digital tools for document storage and management.
• Familiarity with management or ERP systems (preferred).
• Basic knowledge of English is considered a plus.
• Precision, reliability, and attention to detail.
• Strong organizational skills and ability to manage assigned tasks.
• Collaborative attitude and team‑oriented mindset.
• Ability to work in an orderly and structured manner.
• Willingness to learn and grow professionally.