Executive Assistant

THE ROLE

As an Executive Assistant, you will provide high-level administrative and organisational support to Managing Directors, ensuring their time is optimally managed and business priorities are met. This position plays a critical role in enabling senior leaders to focus on strategic leadership by managing complex scheduling, communications, and project coordination. Acting as a trusted partner, you will anticipate needs, resolve issues proactively, and contribute to the overall efficiency and success of the leadership team.

In this role, you’ll manage calendars, travel arrangements, and meetings with precision, while preparing documents, reports, and presentations to support key initiatives. You will also coordinate projects and events led by the Managing Directors, ensuring smooth execution and timely delivery. Professional liaison with internal teams and external stakeholders will be a core part of your responsibilities, requiring discretion and strong interpersonal skills.

Ultimately, your work will enable senior leaders to focus on high-impact decision-making, enhance organisational efficiency, and uphold the company’s reputation through professional representation. This is an opportunity to make a meaningful impact by supporting strategic business goals and fostering collaboration across the organisation.

KEY RESPONSIBILITIES

• Manage complex calendars, prioritising and scheduling meetings, appointments, and events across multiple time zones
• Coordinate domestic and international travel, including flights, accommodation, visas, and detailed itineraries
• Prepare, proofread, and format correspondence, reports, presentations, and board materials
• Screen and manage incoming communications, responding on behalf of Managing Directors where appropriate
• Organise and support meetings, including agenda preparation, minute-taking, and follow-up on action items
• Plan and coordinate internal and external events, offsites, and executive workshops
• Handle confidential information with discretion and professionalism
• Liaise with key stakeholders, clients, and partners on behalf of the Managing Directors
• Track and reconcile expenses, process invoices, and manage budgets for executive activities
• Support project management activities, ensuring deadlines and deliverables are met
• Anticipate the needs of the Managing Directors and proactively resolve issues
• Provide general administrative support as required, including document management and office coordination.

SKILLS & COMPETENCIES

To be successful in this role, you will demonstrate:

• Exceptional organisational and time management skills; ability to prioritise and multi-task effectively
• Excellent written and verbal communication skills
• High level of discretion, integrity, and professionalism
• Strong problem-solving skills and proactive approach
• Attention to detail and accuracy in all work
• Ability to build relationships and influence at all levels
• Adaptability and resilience in a dynamic, fast-paced environment
• Strong judgement and decision-making abilities
• Passion for our mission ‘to generate a more sustainable future by leading the transition to clean energy
• Our values: be a leader, build trust, be responsible, be innovative and ‘bring your alpha’.

EXPERIENCE & QUALIFICATIONS  

• Bachelor’s degree or equivalent experience preferred
• Minimum 5 years’ experience as an Executive Assistant or in a similar high-level administrative role
• Experience supporting C-suite or senior executives, ideally within a fast-paced, international environment
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel); experience with collaboration tools (e.g., Teams, Zoom, SharePoint) is advantageous
• Demonstrated ability to handle confidential information with integrity
• Experience coordinating international travel and managing complex schedules

WHAT WE OFFER

• A busy role in a supportive team, with plenty of opportunities to learn
• International scope – we operate in over 8 countries
• Hybrid working – we will need you in the central Milan office at least three times a week and alternating working from home every other Friday.

HOW TO APPLY

If you are interested in this opportunity, please follow the link to apply or send your application to Visualizzare la mail su job-boards.eu.greenhouse.io . If you have been shortlisted for the next stage, we will be in contact within 14 days. 

By selecting “Apply” or sending us your CV, you indicate you have read and acknowledged NextEnergy Group’s Candidate Privacy Notice.

DIVERSITY AND INCLUSION

Our approach to diversity and inclusion is a natural extension of our values. Our entrepreneurial culture inspires us to try new things, be open to different viewpoints and be bold. Our Group is committed to cultivating and preserving a culture of connectedness that values difference and gives space for individual expression. The collective sum of our individual differences, life experiences, knowledge, innovation, self-expression, and talent and hard work form the bedrock of who we are and who we aspire to be.

We are committed to equal employment and advancement opportunity irrespective of race, color, ancestry, social background, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability and gender identity.

ABOUT US

NextEnergy Group was founded in 2007 to become a leading market participant in the international solar sector.  Since its inception, it has been active in the development, construction, and ownership of solar assets across multiple jurisdictions.  NextEnergy Group operates via its three business units: NextEnergy Capital (Investment Management), WiseEnergy (Operating Asset Management), and Starlight (Asset Development).

NextEnergy Capital manages the Group's investment activities and has invested in over 520 solar plants, exceeding 2GW in capacity across its institutional funds.

• NextEnergy Solar Fund (NESF): Listed on the London Stock Exchange, NESF manages 102 solar and energy storage assets in the UK and Italy, with a total installed capacity of 983MW and a gross asset value of £1,014m.
• NextPower II (NPII): A private fund of 105 solar plants (149MW) focused on Italy, successfully divested in January 2022, delivering net IRRs exceeding its 10-12% target.
• NextPower III ESG (NPIII ESG): A private fund targeting solar infrastructure in OECD countries (e.g., US, Spain, Italy), with $896m raised, exceeding its $750m target.
• NextPower UK ESG (NPUK ESG): A private fund dedicated to new-build solar plants in the UK, with ~£600m raised.
• NextPower V ESG (NPV ESG): A private OECD solar fund investing in solar and adjacent technologies like battery storage. To date, it has raised $745m, targeting $1.5bn ($2bn ceiling).

WiseEnergy® is NextEnergy Group’s operating asset manager.  WiseEnergy is a leading specialist operating asset manager in the solar sector.  Since its founding, WiseEnergy has provided solar asset management, monitoring, technical due diligence and under construction services to over 1,500 utility-scale solar power plants with an installed total capacity in excess of 3.4 GW.  WiseEnergy clients comprise leading banks and equity financiers in the energy and infrastructure sector. 

Starlight is NextEnergy Group’s development company that is active in the development phase of solar projects.  It has developed over 100 utility-scale projects internationally and continues to progress a large pipeline of c.10GW of both green and brownfield project developments across global geographies.

NextSTEP is the venture capital fund of NextEnergy Group, dedicated to investing in innovative startups in the field of environmental sustainability. The fund primarily focuses on investments in Italy and the United Kingdom but also extends its reach to the rest of Europe and the United States, targeting startups in the pre-seed and seed stages. NextSTEP pays particular attention to emerging entities from incubators, startup accelerators, universities, and research centers, supporting projects that address global challenges in crucial areas such as Climate Change, Energy Transition, CO2 Capture and Sequestration, Circular Economy, Sustainable Cities, Sustainable Mobility, Sustainable Fashion, Waste Management, Water and much more.

NextEnergy Foundation is a non-profit organisation founded in 2016 by the NextEnergy Group that operates internationally and whose mission is to proactively participate in the global effort to reduce carbon emissions by providing clean energy sources in regions where they are not yet available and thereby contributing to poverty reduction. As the main sponsor of this foundation, the NextEnergy Group donates at least 5% of its consolidated net profits each year. The NextEnergy Foundation has no overhead costs and therefore 100% of the funds raised go to donations for the various projects. Since 2016, in 8 years of operation the foundation has donated more than £1.2 million, supporting over 30 projects in 27 different countries around the world.