Administrative Support (Freelance / VAT Number - Part-time or Full-time) at Meeters

We are Meeters

Our mission is to bring people together through travel. We organize group trips and experiences that help thousands of people discover new places, meet new friends, and create meaningful memories. Behind every journey is a team that ensures every administrative, financial, and operational process runs smoothly.

Your Mission

Support the administration team in the day-to-day management of accounting and administrative activities.

Your responsibilities will include:

• Recording invoices and administrative documents.
• Supporting supplier and customer accounting activities.
• Managing payment reconciliations and treasury operations.
• Assisting with invoicing, expense management, and document filing.
• Supporting HR administrative processes and payroll documentation.
• Collaborating with external accountants and internal teams to ensure accurate and timely information.
• Helping improve administrative workflows through automation and process optimization.
• Using AI tools to improve efficiency, automate repetitive tasks, analyze information, and support administrative processes.

Who You Are

You have previous experience in administration, accounting, or back-office operations.

You are organized, precise, and comfortable working with numbers and deadlines.

You enjoy creating order from complexity and continuously improving the way people work.

You’re proactive, reliable, and able to work independently while collaborating with different teams.

You are comfortable using technology and digital tools in your daily work. Experience and willingness to actively use AI tools such as Claude or Codex is mandatory, as AI will be an integral part of our way of working.

Experience with accounting software, Excel/Google Sheets, and digital administrative tools is considered a plus. Previous experience with NetSuite (Oracle ERP) is highly appreciated and will be considered a strong advantage.

You’re available to start as soon as possible and are looking for a long-term freelance collaboration (Partita IVA), either part-time or full-time, depending on your availability and experience.

Why This Role Matters

Every great travel experience starts long before departure. Our administrative team ensures that suppliers are paid, customers are invoiced correctly, financial data is accurate, and operations run efficiently behind the scenes.

As our Administrative Support, you’ll play a key role in keeping the business organized, scalable, and ready for continued growth.