Administrator

EMERGENCY is an independent and neutral international organisation founded in 1994 to provide free, high-quality medical and surgical care to victims of war, landmines and poverty.

EMERGENCY promotes a culture of peace, solidarity and respect for human rights. We work in a sustainable way: building healthcare facilities, training local personnel, and conducting search and rescue missions in the Mediterranean Sea.

ROSTER POSITION FOR: Sierra Leone, Sudan, Uganda, Ukraine and Afghanistan

TYPE OF CONTRACT : fixed term contract (6 months), which includes a monthly salary, travel expenses, board and lodgings, insurance cover (liability, health and accident insurance), a period of paid leave to be taken at the end of the mission.

The Administrator is responsible for the management of all the administrative and accountancy procedures of the project.

BACKGROUND AND ORGANISATION OF WORK

The Administrator co-ordinates, supervises and works alongside the non-medical staff, managing the organisation of work and providing them with on-the-job training.

The Administrator is responsible to the Country Director and he/she is in regular communication with the Field Operations Department (HQ) regarding all aspects of the job.

DUTIES AND REPONSIBILITIES

Her/his main duties and responsibilities will be:

• to ensure all the administrative and accountancy documentation of the project is kept correctly, including that required by the auditors and possible donor organisations;
• to ensure the correct management of cash, bank accounts, and the reconciliation of accounts on a monthly basis;
• to ensure the correct administrative management of the national staff (salaries, contracts, holidays, permissions…);
• to prepare the monthly report (cash flow, statements and reports file…) and present it punctually to HQ, highlighting any possible gaps in the approved budget;
• to collaborate with the Country Director and HQ in drafting the annual budget for the project;
• to assist the Country Director in drafting project proposals for institutional donors;
• to assist the Country Director during audits carried out by donor agencies.

SPECIFIC REQUIREMENTS

• Diploma in Accountancy or bachelor degree in Economics, Political science or International relations;
• at least 2 years’ relevant work experience in the administration field;
• familiarity with the financial guidelines and procedures of the main donor agencies (EU, MAECI, UN agencies…) would be an advantage;
• experience in managing petty cash;
• experience in managing revenue and payments;
• experience in reconciling bank accounts and cash records.