Document Management Specialist

General Description of Role and Responsibilities

Data and technical documentation monitoring throughout the lifecycle of the Projects.
To ensure that all technical documentation produced for the Project is in accordance with the Project requirements.
To provide for archiving of all final documentation at the end of the activity.
Retrieving any significant reference documentation of similar existing Projects.
Preparing the Project Data and Document Management procedure and identify relevant COMPANY standards.
Verifying their proper application. To cooperate with Project Development
Managers in preparing the Provisional List of Documents and in defining their relevant planning and programming.
Maintaining up to date Project Document Register.
Issuing and distribute monthly reports on Documents Production Status and latest revision of Document List.
Expediting consignment/return of documents and monitor their physical progress.
Managing documents distribution according to the Project Document Distribution Matrix.
Ensuring documents availability both in the Project Filing Cabinets (hard copy) and in the COMPANY Document Management System (EDMS) (electronic file)
Preventing access to obsolete documentation.
Providing support for handover of final documentation.
Qualifications Experience Knowledge and Skills:

Bachelor Degree from an accredited university.
Work experience of 8 years after earning the university degree.
Candidates must have a minimum of 5 years hands-on experience in offshore projects.
Excellent spoken and written English including proven ability to write reports.