Office/Executive Assistant

Sr. Office Coordinator & Executive Personal Assistant

We are looking for an S r. Office Coordinator & Executive Personal Assistant to ensure the smooth running of our Milan headquarters and create a welcoming efficient and inspiring workplace. Reporting to the Managing Director of Rituals Italy you will play a key role in office operations employee engagement and executive support.

Key responsibilities

Oversee day-to-day office management (reception mail deliveries suppliers storage office code of conduct)

Coordinate office services and suppliers (cleaning couriers plants Lyreco IT equipment supplies)

Organize internal events and team activities including monthly Sharing Breakfasts

Support travel arrangements (Egencia bookings visitors logistics catering restaurants transport)

Assist the Training team (booking facilities shipping products/supplies sending invites preparing reports)

Provide administrative and operational support to the MD (travel expenses contract signatures meeting preparation/notes)

Manage invoices supplier payment and ensure compliance with procedures

Prepare Executive Committee presentations in English

What were looking for

• 5 years of experience in a similar role with strong organizational and multitasking skills
• Excellent written and spoken communication in English
• Positive proactive and collaborative mindset fostering a great workplace culture
• High level of discretion and professionalism in handling sensitive information
• Proficient in Microsoft Office MacBook environment; accounting knowledge is a plus

Qualifications :

What were looking for

• 5 years of experience in a similar role with strong organizational and multitasking skills
• Excellent written and spoken communication in English
• Positive proactive and collaborative mindset fostering a great workplace culture
• High level of discretion and professionalism in handling sensitive information
• Proficient in Microsoft Office MacBook environment; accounting knowledge is a plus

Remote Work :

No

Employment Type :

Full-time