Administration & Accounts Clerk

Job DescriptionAccounts Receivable

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Prepares outgoing customer invoices, in accordance with internal procedures, to realize a timely invoicing and proper accounting of receivable positions.Monitors and codes outgoing invoices and journal entries of invoices. Collects and files all relevant documents related to invoices.Prepares and processes of reminders, in accordance with established procedures, in order to expedite payments. Provides information on credit, rebates and claims resolution. Gathers credit and/or reference information. Prepares notices and reminders, checks and adjusts claims for injunctions; calculates/checks statutory interest for subsequent reminders, contacts non-paying debtors.Monitors the progress of the collection procedure in consultation with the supervisor in order to take timely measures to (make) appropriate arrangements, i.e. provision of claims for collection after consultation with the supervisor, writing-off of receivables after approval by the supervisor.

Accounts Payable

Processes incoming vendor invoices, in accordance with internal procedures, to realize a proper accounting of the debt position. Monitors and codes incoming invoices and journal entries of invoices. Collects and files all relevant documents related to invoices.Ensures timely preparation of payment proposals in accordance with internal procedures, taking appropriate action to make payments, resolve discrepancies.

General Ledger

Processes incoming payments, in accordance with internal procedures, to realize a proper accounting of incoming funds. Monitors and codes incoming payments and journal entries of incoming payments. Collects and files all relevant documents related to payments in order to have a traceable record of payments.Checks payment requests and processes employee expense claims.Checks and specifies various ledgers of the companies in scope, solves out balance sheet entries and interim accounts posts.Checks and reconciles the various administrations (financial administration, salary-administration, fixed assets) and ensures these are fully aligned on a monthly basis; makes entries/posts to the various journals, ledgers and other accounting records (e.g. depreciations, salaries, standard journal entries).Ensures periodic reconciliation, filing and payments of statutory taxes/contributions such as VAT, local, regional and national tax, customs etc.

Master Data Management and Financial Data Processing

Monitors the quality data processed through the financial / ERP systems and ensures that the data used / entered matches the reference data (the set of permissible values within Nutreco).Provides accounting and clerical support by accurately and timely preparing and maintaining accounting data, documents and records.Researches, tracks and restores accounting or documentation problems and discrepancies.

Reporting

May compile data and prepare standard and special reports, to ensure management receives appropriate information in an accurate and timely manner.

Service

Provides a high standard of assistance and customer service to both internal and external customers.

Payroll and other duties

May assist in the preparation of payroll, processing hourly and/or salaried staff payroll data. Records and reconciles hours worked and enters all payroll information into the appropriate systems for payment. xrdbqlu May be assigned with other duties and projects as appropriate in the area of finance and administration.

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