Senior personal executive assistant

We are seeking a proactive professional to support a pool of the most Senior Leaders in the country. This role combines executive support with project coordination to ensure smooth operations and strategic alignment across European markets.

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Location

- Carmelo Bene, Rome, Italy

KEY RESPONSIBILITIES

Executive Support:

Manage complex calendars and schedule meetings across multiple time zones

Organise international travel arrangements (flights, hotels, visas, transfers)

Prepare agendas, briefing materials and presentations

Coordinate leadership meetings and corporate events

Handle expense reports, invoices and budget tracking

Project Management & Strategic Support:

Track and monitor key strategic initiatives and priorities

Follow up with stakeholders on project deliverables and action items

Support decision-making by preparing comprehensive briefing documents

Manage project timelines and coordinate cross-functional activities

International Coordination:

Collaborate closely with EAs and assistants across multiple European countries

Coordinate meetings and initiatives involving multiple executives and time zones

Facilitate communication between senior leadership and local teams

REQUIREMENTS

Fluent in Italian and English (written and spoken)

Advanced Microsoft Office xrdbqlu skills (Word, Excel, PowerPoint, Outlook)

Strong organisational and multitasking abilities with travel and diaries

5+ years experience coordinating with multiple senior stakeholders across different countries and time zones

Proven ability to build relationships with senior executives and cross-functional teams

If you are an organised professional who thrives in a fast-paced international environment, we want to hear from you.