Executive Management Assistant

Etinars is a values-focused company with multi-year experience, specialised in the recruitment of professionals for niche markets - managing the full life-cycle of specialist and executive-level hires.
Executive Personal Assistant | Space Directors Europe
The company is a long-standing partner of major space institutions, with deep expertise in IT systems, operations, and engineering support for ground segment infrastructures.
We are looking for a highly motivated Executive Personal Assistant who is eager to develop their career in a dynamic, international environment and provide high-level support to the Space Managing Director (MD) and Business Development Director (BDD).
A minimum B2 English level is required. In this role, you will support two senior executives with European responsibilities (Space Managing Director and Business Development Director), ensuring smooth operational coordination and acting as a trusted organisational partner. Managing complex calendars, priorities, and scheduling for two senior leaders.

Organising international and domestic travel, logistics, and documentation.

Preparing, proofreading, and coordinating documents, presentations, and sensitive communications.

Acting as the point of contact between senior leadership and internal/external stakeholders.

ensuring timely distribution of materials.

Managing administrative tasks related to office organisation, internal processes, and executive support.

Providing ad-hoc support based on organisational needs, with flexibility when executives are travelling. Proven experience in executive assistance, administration, office management, or similar roles.

Professional proficiency in English (B2 minimum); knowledge of an additional European language is an asset.

Strong digital and document-handling skills (MS Office and collaboration tools).

Hybrid in a secure and international environment (2 days onsite) + flexibility to increase onsite presence as needed
Start: ASAP
Travel: Approx. 3-4 short trips per year for European leadership meetings (not required to travel with executives on all their trips)
Participate in exclusive company events and networking opportunities
Work on groundbreaking space industry projects with international impact
Non-EU Citizens already based in the EU with a valid work permit
If your profile matches this or another opportunity at Etinars, we will be in touch.
If there is no match now, we will keep your CV in consideration for future vacancies.
At Etinars, we are committed to supporting a Diverse and Inclusive Community.