Executive Assistant, Office Manager, Inglese

Grafton Office è la specializzazione di Gi Group dedicata a valorizzare le esperienze, le competenze e il potenziale dei candidati in ambito Accounting, Sales, Marketing, HR, Legal, Purchasing and Office Management.Position SummaryWe are looking for an Executive Assistant / Office Coordinator to support the General Manager and the Project Management Team (PMT) of a major Oil & Gas project.The role ensures smooth administrative operations, efficient documentation flow, and effective communication across a fast‐paced, multicultural project environment.Key ResponsibilitiesAdministration & Office CoordinationManage calendars, meetings, and daily activities for the General Manager and PMT.Monitor emails, support documentation workflows, and coordinate office logistics.Maintain project organization charts and administrative records.Track administrative requests and project documentation.

Project SupportPrepare and coordinate weekly and monthly project meetings.Administer and maintain the Project SharePoint.

HSE & Security SupportSupport HSE reporting (man‐hours, anomalies) and participate in safety tours.Oversee Level 4 access control and POB monitoring.Minimum 3 years of experience in administrative support, coordination, or office management roles.Proficiency in MS Office (Outlook, Excel, Word, PowerPoint); strong Excel skills are a plus.full professional proficiency in English (French is a plus).Contract type: 12‐month project contract, with the possibility of renewalSalary range: €40,000 – €48,000 (annual gross)Smart working: 2 days per weekFacciamo parte di Gi Group Holding ( ) la prima multinazionale italiana del lavoro, nonché una delle principali realtà a livello mondiale nei servizi dedicati allo sviluppo del mercato del lavoro. Il nostro Gruppo è attivo nei seguenti campi: lavoro temporaneo, Permanent e Professional Staffing, Ricerca e Selezione, Consulenza HR, Formazione, Outsourcing, supporto alla ricollocazione e attività complementari.