Segretaria ( staff assistant )

The Academic Operations Division (AOD) is responsible for planning organising supervising and executing of courses such as the Senior Course (SC) the NATO Regional Cooperation Course (NRCC) associated Modular Short Courses (MSC) for NATO and Partner Nations the Generals Flag Officers & Ambassadors Course (GFOAC) for NATO and Partner Nations. AOD supports the Anciens Annual Seminar. The Staff Assistant is responsible for:
~ Providing secretarial and administrative support to DAO including:

o Managing and arranging the DAOs telephone calls.
o Co-ordinating travel arrangements and administrative details for the DAO.
Providing administrative assistance as directed to AOD Branches and Committee Secretaries.
Acting as receptionist and administrator for NDC sponsored symposia seminars workshops and other elements of the College programme as directed.
Preparing administrative arrangements for Attending Flag Officer and Top Table rosters and any other AOD sponsored lectures conference or course.
Working in close co-operation with all Branches in AOD in the preparation implementation and oversight of all parts of the Senior Course language programme.
Assisting the above mentioned in the practical preparation and delivery of the Senior Course (i.e. calling for support Committees set-up audio-visual equipment cleaning supplies painting etc.).
Managing the sub-web pages of the AOD.
Preparing and implementing seating plans for the Senior Course as directed by Faculty Advisor (NATO Courses) and for additional courses in co-operation with course assistants.
maintain AOD staff database filing system and alert plan; process leave requests and other administration including CIS-support requests for staff members; Work in close co-ordination with DAO AOD Branches the Commandants and the Deans offices in the development processing review delivery and distribution of the Interim and End of Course Reports.
Prepare process and dispatch calling messages and invitation letters for courses.
Education/Training.
Good general education preferably university degree or higher secondary school level and substantial working experience.
Excellent working knowledge of MS office Applications.
Language Requirements.
English SLP 4444 STANAG 6001.
French SLP 3333- STANAG 6001.
Education/Training
~ Very good knowledge of Microsoft Office Application Suite and Web Applications and the ability to quickly learn the standard range of software packages used in the Organization.

Language Requirements
~ Italian SLP 2222 STANAG 6001.

Personal Attributes.
The Staff Assistant (Admin) must have very good interpersonal and communication skills with a focus on customer service. The incumbent must also possess and sense of responsibility and be sufficiently flexible and adaptable to respond reliably and competently to changing requirements.
The successful applicant will be required to apply for and receive a NATO Secret Security Clearance prior to final confirmation of contract and commencement of employment.
Contract
Serving NATO International Civilian will be offered a contract according to the NATO Civilian Personnel Regulations. Newly recruited staff will be offered a definite duration contract of normally 2(two) plus 3(three) years in duration and followed by an indefinite duration contract. If the successful applicant is seconded from a national administration he/she will be offered a two-year definite duration contract which may be renewed for a further period not exceeding 5 years and/or the length of the approved secondment.
Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) approval of the candidates medical file by the NATO Medical Adviser verification of your study(ies) and work experience and the successful completion of the accreditation and notification process by the relevant authorities.
Candidates are kindly requested NOT to upload their Curriculum Vitae on the NATO Talent Acquisition Platform. The candidature of NATO redundant staff at grade G8 will be considered with priority.
NATO will not accept any phase of the recruitment and selection prepared in whole or in part by means of generative artificial-intelligence (AI) tools including and without limitation to chatbots such as Chat Generative Pre-trained Transformer (Chat GPT) or other language generating tools. All applications prepared in whole or in part by means of such generative or creative AI applications may be rejected without further consideration at NATOs sole discretion and NATO reserves the right to take further steps in such cases as appropriate.

Staff IC