Logistics & Customer Service Assistant

Are you structured, service-minded, and motivated by coordinating complex logistics operations in an international environment?At Volare Vitae, we support EU-funded projects with efficient, flexible, and reliable logistics and travel solutions.

We are looking for a Logistics Assistant to join our team and support the smooth delivery of logistics services for our clients across multiple regions.What you’ll do:Assist in planning and coordinating logistics arrangements (travel, accommodation, local transport, shipments)Support logistics consultants in daily operations and task follow-upHandle booking updates, changes, and operational requests from clients and stakeholdersCoordinate with service providers (airlines, hotels, transport companies, venues)Ensure timely delivery of logistics services for meetings, workshops, and eventsMaintain accurate records of bookings, logistics plans, and cost trackingSupport preparation of logistics briefs and coordination documentsEnsure smooth communication between internal teams, experts, and external partnersWho you are:Organized, detail-oriented, and able to manage multiple tasks simultaneouslyComfortable working in a fast-paced, dynamic, and international environmentStrong communication skills in English (additional languages are a plus)Good knowledge of MS Office tools; experience with booking systems (e.g.

Amadeus) is an advantageExperience in logistics, travel coordination, or administration is an assetProactive and solution-oriented mindset with strong coordination skillsWhat we offer:A flexible and growing international company environmentHands-on experience in logistics coordination for EU-funded projectsClose collaboration with experienced consultants and project teamsOpportunity to develop skills in logistics, operations, and project supportCareer growth opportunities within the companyInterested or know someone who might be a fit?