Procurement Manager (Remote)

Founded in 2023, our in-house architectural firm, Utopia Design, is at the heart of our mission to create a global portfolio of luxurious, high‑end hospitality destinations. As part of a growing real estate development group, Utopia Design brings bold vision and innovative thinking to every project we take on.

We’re a young, ambitious team driven by creativity, excellence, and the belief that great design transforms the way people live, travel, and connect. From concept to completion, we’re reimagining what luxury means in today’s world — and we’re just getting started.

If you're passionate about design, architecture, and shaping the future of global hospitality, we invite you to grow with us.

We are looking for a technically strong, detail‑oriented, and commercially savvy Procurement OS&E Manager to join our high‑end hospitality team.

In this role, you will be responsible for leading the end-to-end procurement of OS&E (Operating Supplies & Equipment) for ultra‑luxury hospitality projects, from concept design alignment through sourcing, logistics, installation, and operational handover.

You will collaborate closely with design teams, operators, project managers, contractors, suppliers, and logistics partners, ensuring that all OS&E packages meet the highest standards of quality, brand alignment, budget control, and operational efficiency—particularly in remote and complex locations.

Procurement & Strategy

Develop and manage OS&E procurement strategies aligned with luxury brand standards and project budgets

Build and manage OS&E typologies by hotel category (guestrooms, F&B, spa, back‑of‑house, public areas, villas, etc.)

Lead supplier sourcing, benchmarking, and negotiations, ensuring best value without compromising quality

Budgeting & Cost Control

Prepare and manage OS&E budgets, cash flow, and cost plans

Track spend vs budget and proactively identify risks, savings, and value‑engineering opportunities

Review OS&E specifications to ensure alignment with interior design intent, brand standards, operational requirements, and local regulations and codes

Review, resolve, and prevent coordination issues across disciplines (design, FF&E, OS&E, MEP, operations)

Logistics & Delivery

Plan and manage complex logistics for international, remote, and tropical locations

Coordinate customs, shipping, storage, and phased deliveries

Anticipate risks related to climate, access, lead times, and infrastructure limitations

Oversee OS&E installation, inventories, and commissioning

Ensure smooth handover to operations, including manuals, warranties, and asset registers

Act as primary OS&E liaison with hotel operators, brand representatives, suppliers and manufacturers, and logistics providers

Maintain long‑term supplier relationships for future projects

Hospitality and Tourism, Hospitality Management / General Management (hospitality‑focused), Procurement or Supply Chain Management for Hospitality, Retail Management (with strong exposure to hospitality)

10+ years of experience in OS&E procurement for luxury hospitality projects

Proven experience working with ultra‑luxury or high‑end hotel brands

Strong background in budgeting, procurement, and supplier negotiation

Demonstrated experience managing inventories, operations, and hotel pre‑opening processes

Experience with international sourcing and logistics, including customs and remote locations

Fluent in English (additional European languages Spanish, Italian, Portuguese)

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