Office Coordinator with HR Administration

ppStart date: By agreement /ppAre you looking for a broad and varied role where office coordination and HR administration come together within an international technology company? We are now seeking a structured, reliable, and service-oriented Office Coordinator to join our team in Genoa and support our operations in Italy. /ph3About the role /h3pIn this role, you will take overall responsibility for office operations and internal administrative support. You will work closely with both management and employees to ensure that all administrative processes run smoothly, efficiently, and in a highly professional manner within a dynamic international environment. /ppYou will be part of our Italian team of five and play an important role in supporting the business and contributing to our continued growth in Italy. In this role, you will work closely with our CFO and HR Manager, both based at our headquarters in Stockholm, while reporting directly to your manager in Italy. /ph3Your responsibilities will include: /h3ulliOffice administration and day-to-day office management /liliProcurement of office supplies and equipment /liliCoordination of trade fairs, events, and internal activities /liliOrganisation of business travel, accommodation, and travel documentation /liliLiaising with public authorities, suppliers, and external partners /liliHR and Personnel administration support /liliPreparation and coordination of payroll-related documentation /liliCustomer invoicing for locally provided services and spare parts /liliManagement of employment documentation, onboarding, and offboarding /liliCoordination of occupational health safety training and medical checks /liliAdministrative support to other departments as required /li /ulh3Who you are /h3pWe are looking for a proactive and well‑organised professional who enjoys working in a broad role with multiple responsibilities. You are structured, service‑minded, and able to manage several tasks simultaneously in a fast‑paced environment. /ppYou take ownership of your work, communicate clearly, and enjoy supporting both people and business operations. /ph3We believe you have: /h3ulliExperience in HR administration and/or office administration /liliStrong organisational skills and administrative skills /liliAbility to work independently and manage multiple stakeholders /liliGood knowledge of Microsoft Office /liliFluent Italian and good command of English, both written and spoken /li /ulpExperience in payroll administration, international organisations or event coordination is considered a strong advantage. /ph3What we offer /h3pAt Firefly, you will join an international company characterised by short decision‑making paths, strong collaboration, and a supportive team culture. We offer a varied role with the opportunity to grow and develop together with the business. /ppWe value commitment, responsibility, and teamwork, and strive to create a workplace where people enjoy working and contributing together. /ph3Firefly in brief /h3pFirefly is a Swedish corporate group providing industrial fire prevention and protection systems to the global process industry. Since 1973, we have specialised in customised system solutions of the highest technical standard and quality. /ppOur headquarters is located in Stockholm. We operate globally, with sales in more than 90 countries through direct operations and distributors and we in total 170 employees. /ppFirefly has also subsidiaries in Poland and the United States. /ppLearn more at firefly.se. /ph3How to apply /h3pWe review applications on a rolling basis and look forward to hearing from you. Please submit your CV and cover letter via our online application form in English. /p /p #J-18808-Ljbffr