Project Portfolio Manager - Wayside Domestic 1

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

The Wayside Domestic is a pivot for a sustainable and profitable business of D&IS in Italy. It leads the execution and overall Alstom performance with regards to Wayside Signaling Projects (Interlocking, ERTMS and TMS technologies) for the Italian market.

Key Responsibilities

• Manages and coordinates a portfolio of Projects assigned to a team of Project Managers accountable for the related QCDP (Quality, Cost, Delivery and Performance) commitments. The Project Portfolio Manager is the line manager of those project managers.
• Is accountable for the QCDP performance of the projects in their portfolio.
• Allocates proper Project Management resources, arbitrates as per Alstom priorities in case of conflicts and in collaboration with all stakeholders.
• Interfaces with Country Project Director, MD and with third parties to synchronize actions towards Customers and secure overall Alstom strategy.

Main Responsibilities

• Be Accountable for their project portfolio operational performances (e.g. PPI, Time related KPIs such as OTD and DFQ Go OnTime).
• Liaise with Site MD, Site Tender and Project Directors, Country PMO and Global Planning to ensure resources capabilities and availabilities are fitting portfolio needs, and to set priorities among the project portfolio for the resource allocation aligned with Alstom objectives of profitability.
• Be accountable for project portfolio execution, together with Project Managers, Porject Director and Customer Directors through MPR (Management Project Review) & FPR (Financial Project Review).
• Be accountable to report to Destination country management the main issues and risks on projects within the scope of responsibility.
• Help to optimize usage of resources, and to make synergies in the ways of working and the project execution strategies.
• Act as the Customer interface if/when required depending on the project portfolio organizational set‑up and/or supports the Customer Directors / Project Managers on customer management related topics.

Project team management

• Manages the Project Managers of the Portfolio, assesses and develops their competencies.

Operational support to Project team

• Follow-up of the Projects QCDP: cash, sales, Design for Quality milestones and progress follow‑up (manufacturing, testing, commissioning and warranty…) from work packages/sub‑system reviews, MPRs, FPRs.
• Ensure good support from the “métiers” to their team of Project Managers for day‑to‑day business.
• Provides support in the management of risks and savings, mitigation and cost reduction action plans and the identification and negotiation of opportunities.
• Proposes and provides support for improvement action plans in projects during Project reviews (MPR, FPR).
• Contributes to action plans related to process, product and organization.
• When issues on Projects occur between sites, which are escalated, facilitates arbitration between sites in collaboration with the Site MD.

Performance Measurement

• Projects performance:
  • Project QCD targets as per Project Review commitments
  • Project Performance Indicator (PPI)
  • Project Working Capital (PWC) and Cash‑in (Cash Performance Indicator)
  • Gate Review Go on time (DFQ Go On Time)
• Customer Satisfaction: Safety issues and critical issues management reactivity (K1, K2, K3 criteria).
• Risks mitigation and Savings Management: FPR commitments/targets and budget engagements.
• Demonstrates synergies within portfolio
• EHS when applicable
• APSYS projects score
• As a Manager: People Management & Development, training and development plan execution.

Educational, Professional Requirements

• Previous transversal and/or international assignment in leadership role
• Experience in Team and Resources management and planning
• Experience of working in and with multi‑national companies and in different business cultures

Desirable Requirements

• IPMA/PMP certified
• Experience in managing/developing public works contracts in Italy
• Knowledgeable of signaling technologies
• Established external and/or internal network
• Knowledgeable of ALSTOM way of working for efficient process/project execution
• Strategic vision
• Team management (capacity to coordinate and ensure collaboration of multi‑site/multi‑functional teams)
• Leadership, entrepreneurship mindset and result oriented (Ability to mediate, decision maker)
• Lean management skills, familiar with associated tools
• Good knowledge of railway products and systems
• Ability to manage customer relationship
• Organizational agility in a matrix environment
• Good Communications and interpersonal skills
• Conflict Management and multitasking abilities
• Knowledge of the Railway Industry and Italian Public Procurement rules
• Complexity management skills in a structured approach

Location

Position located in Italy (D&IS sites: Bologna, Florence, Bari, Rome)

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