Executive Assistant at Euro Staffs

ppApply for Executive Assistant at Euro Staffs in Andria, PUG, IT. This Full time on site position offers great opportunities for career growth. /ph3About the Role /h3pSoft Institute Digital Training Italia is looking for a highly organised and discreet Executive Assistant to provide comprehensive support to senior leadership from our Canary Wharf location. In this role, you will manage complex calendars, coordinate meetings and travel, prepare documents and reports, handle confidential information, and help senior leaders stay focused on high-priority business activities. You will act as an important point of coordination between executives, internal departments, clients, suppliers, and external stakeholders. The position requires strong judgement, attention to detail, and the ability to anticipate needs before they become urgent. This opportunity is ideal for an experienced administrative professional who is confident supporting senior leaders in a fast-paced environment and enjoys taking ownership of important organisational responsibilities. /ph3Why Work With Us? /h3ulliSenior-Level Exposure: Work closely with leadership and gain visibility across key business priorities and decision-making processes. /liliHybrid Working: Combine office-based collaboration in Canary Wharf with remote working, subject to business requirements. /liliMeaningful Ownership: Take responsibility for executive schedules, meetings, communications, travel, and key administrative processes. /liliProfessional Development: Build broader experience across executive support, stakeholder management, business operations, and project coordination. /liliVaried Responsibilities: Work across a wide range of priorities rather than being limited to routine administrative tasks. /li /ulh3Key Responsibilities /h3ulliCalendar Management: Manage complex and frequently changing executive calendars, ensuring meetings, deadlines, and priorities are coordinated effectively. /liliMeeting Coordination: Schedule internal and external meetings, prepare agendas, distribute materials, and ensure follow-up actions are recorded and tracked. /liliTravel Arrangements: Coordinate domestic and international travel, including transport, accommodation, itineraries, and supporting documentation. /liliExecutive Communications: Draft, review, and format professional correspondence, presentations, reports, and briefing documents. /liliInbox Support: Assist with email organization, prioritisation, follow-ups, and routing of important requests when required. /liliStakeholder Coordination: Act as a professional point of contact for clients, colleagues, suppliers, and other external stakeholders. /liliConfidential Information: Handle sensitive business, financial, personnel, and strategic information with a high level of discretion. /liliDocument Preparation: Prepare meeting packs, presentations, reports, spreadsheets, and other executive materials to a high professional standard. /liliAction Tracking: Monitor follow-up items from leadership meetings and ensure responsible stakeholders are reminded of deadlines and commitments. /liliExpense Management: Prepare and reconcile executive expenses, receipts, corporate-card transactions, and supporting records. /liliEvent Coordination: Support leadership meetings, workshops, client events, and internal business activities. /liliProject Support: Assist executives with special projects, research, reporting, documentation, and cross-functional coordination. /liliAdministrative Systems: Maintain organised digital filing systems, contact records, shared documents, and executive reference materials. /liliPriority Management: Help identify urgent matters and ensure leadership attention is directed toward the most important business issues. /li /ulh3What We Are Looking For /h3h3Experience /h3ulliAt least 4-6 years of experience as an Executive Assistant, Personal Assistant, Senior Administrator, Office Manager, or similar professional support role. /liliExecutive Support: Proven experience supporting senior managers, directors, founders, or C-suite executives. /liliCalendar Management: Strong ability to coordinate complex diaries involving multiple stakeholders, competing priorities, and last-minute changes. /liliCommunication: Excellent written and verbal communication skills with the confidence to interact professionally with senior internal and external stakeholders. /liliOrganisation: Exceptional attention to detail and the ability to manage several priorities, deadlines, meetings, and requests simultaneously. /liliTechnology: Strong proficiency with Microsoft 365, Outlook, Word, Excel, PowerPoint, Teams, and common collaboration platforms. /liliDiscretion: Demonstrated ability to handle confidential and commercially sensitive information appropriately. /liliProblem Solving: Able to anticipate challenges, resolve scheduling conflicts, and make practical decisions independently. /liliProfessional Judgement: Comfortable deciding what requires immediate executive attention and what can be managed or delegated appropriately. /liliTravel Coordination: Experience arranging complex domestic or international business travel is advantageous. /li /ulh3Qualifications /h3ulliA degree or professional qualification in business administration, management, communications, or a related field is advantageous but not essential. /li /ulh3Mindset /h3pCalm, proactive, highly organised, adaptable, and comfortable working independently while supporting demanding senior-level priorities. /ph3Retribuzione /h3pRetribuzione: €48.000,00 - €50.000,00 all'anno Sede di lavoro: Di persona /p /p #J-18808-Ljbffr