Executive Assistant Office Manager

ppGroupe Atlantic, is a company of French origin, European leader in thermal comfort. Present on 4 continents, for over 50 years we have been innovating to transform available energy into lasting well-being. Our commitment: to satisfy a universal right, well-being, through the marketing of increasingly eco-efficient solutions, respectful of the environment and adapted to the needs of each person. /p h3About the Role /h3 pWe are looking for an organized, proactive and reliable Executive Assistant Office Manager to support the day-to-day operations of our Faenza office. /p h3Responsibilities /h3 ulliManage office facilities, maintenance, utilities and external service providers. /liliCoordinate company cars, including assignments, contracts, maintenance, insurance and related costs. /liliOrganize hotel and business travel bookings. /liliCoordinate the setup and inventory of company laptops, phones and other equipment, in collaboration with IT. /liliSupport commission validation and year-end bonus management for agencies and customers. /liliHandle personnel administration, including timecards, onboarding, HR documentation, safety training and medical checks. /liliManage purchase requisitions, supplier coordination, contracts and document archiving. /liliSupport the preparation of dashboards, reports and personnel cost analysis. /li /ul h3Qualifications /h3 ulliPrevious experience as an Executive Assistant, Office Manager, Operations or Facilities Coordinator. /liliFluent English, at least B2 level. /liliExcellent organizational and prioritization skills. /liliGood knowledge of Excel and familiarity with BI tools. /liliExperience with ERP systems or business management software. /liliStrong attention to detail and problem‑solving abilities. /liliExcellent communication and coordination skills. /liliExperience in fleet, facilities or supplier management is an advantage. /liliReliability, discretion and the ability to handle confidential information. /li /ul pIf you are a hands‑on professional who enjoys managing varied responsibilities and working with different teams, we would be pleased to hear from you. /p /p #J-18808-Ljbffr