Office Administrator

Role Overview

The Corporate Real Estate Assistant Coordinator supports the smooth day to day operation of the workplace. This role helps ensure the office environment is well maintained, welcoming, and fully functional for employees and visitors. Working as part of the onsite facilities and workplace team, the Assistant Coordinator plays a hands on role in keeping the office organized, stocked, and ready for use.

Responsibilities

Workplace Operations

- Manage incoming mail and deliveries, including logging items in the mail system.

- Ensure office supplies are fully stocked (e.G., stationery, pantry supplies, printer materials, first aid kits).

- Keep signage, posters, and office information up to date.

- Maintain clean and orderly shared areas, ensuring clutter is cleared and spaces remain presentable.

- Support basic administrative and operational tasks as directed by the site team.

Meeting Room & Event Support

- Check meeting rooms throughout the day to ensure they are tidy, reset, and properly equipped.

- Replenish supplies such as pens, whiteboard markers, flip chart pads, and other materials.

- Assist with setting up and clearing down onsite events, including decorations, table arrangements, and post event cleanup.

Health, Safety & Workplace Standards

- Follow site safety guidelines and be aware of any risks that could impact employees or visitors.

- Report safety or maintenance issues promptly to the appropriate manager.

- Help maintain clean, orderly office and communal areas to support a positive workplace environment.

Community & Employee Support

- Create a warm and friendly office environment by supporting community building activities.

- Act as a trusted, go to presence in the office, fostering a welcoming and collaborative community.

Efficiency & Reliability

- Complete assigned tasks diligently and on time.

- Stay adaptable to feedback and new instructions from supervisors.

- Maintain an organized workflow and support the team to keep operations running smoothly.

Required Skills

- Customer Service or hospitality experience

- Strong interpersonal skills

- Presentable and professional demeanor

- Strong written and verbal English

- Confidence and experience interacting with individuals at all levels

- MS Office skills, particularly Outlook, Excel and Word

- Office administration skills

Preferred Skills

- Genuine enthusiasm and creativity

- Initiative-driven mindset

- Seeks to continuously improve processes, systems, and overall client satisfaction

- Sensibly balances timely and efficient delivery with tact and diplomacy

- Knowledge of general business, and office support services

- Familiarity with work order ticketing management systems

Education

- Work experience with a focus in hospitality management preferred, or coursework related to the job description.