Receptionist

About ION  

We are a  Software Product Company   with a global footprint in the  FinTech  sector. With more than 9,000 professionals across 30+ offices worldwide, we provide solutions combining trading  and   workflow automation ,   market data, and advanced business intelligence .  

What you'll do:

As a Receptionist, you will support the daily operations of our offices, helping ensure an efficient, organized, and professional workplace environment.

• Manage office services and facilities , including access control, visitor reception, meeting rooms management, company accommodations, workplace equipment, and day-to-day office operations.

• Coordinate employee health, safety, and compliance activities, including mandatory training programs and occupational health appointments.

• Support the planning and execution of local office events and corporate initiatives.

• Handle administrative and procurement processes, including purchase orders, expense reimbursement management, invoice verification and control, documentation management, record keeping, and compliance-related activities.

• Assist in the management of company assets and services, including mobile devices, company vehicles, and relationships with external vendors.

• Act as a key point of contact for employees, supporting workplace requests and contributing to the smooth running of daily operations.

What we're looking for:

• English proficiency at B1 level or above.

• Strong working knowledge of Microsoft 365 applications , particularly Outlook, Excel, Word, and PowerPoint.

• Excellent organizational and time-management skills, with the ability to manage multiple priorities effectively.

• Strong verbal and written communication skills.

• Customer-service mindset with a commitment to delivering a high-quality employee and visitor experience.

• Proactive approach, with the ability to anticipate needs, identify issues, and propose effective solutions.

• Strong problem-solving skills and the ability to remain calm under pressure, escalating issues when appropriate.

• Professional and courteous manner when interacting with employees, visitors, vendors, and external stakeholders.

• Ability to work both independently and collaboratively in a dynamic environment.

Gross Salary Range and Contractual Type:

• 20.000 - 25.000 EUR

• Initial 6-month temporary contract.