Executive Assistant Office Manager

Groupe Atlantic, is a company of French origin, European leader in thermal comfort. Present on 4 continents, for over 50 years we have been innovating to transform available energy into lasting well-being. Our commitment: to satisfy a universal right, well-being, through the marketing of increasingly eco-efficient solutions, respectful of the environment and adapted to the needs of each person.

About the Role

We are looking for an organized, proactive and reliable Executive Assistant & Office Manager to support the day-to-day operations of our Faenza office.

Responsibilities

• Manage office facilities, maintenance, utilities and external service providers.
• Coordinate company cars, including assignments, contracts, maintenance, insurance and related costs.
• Organize hotel and business travel bookings.
• Coordinate the setup and inventory of company laptops, phones and other equipment, in collaboration with IT.
• Support commission validation and year-end bonus management for agencies and customers.
• Handle personnel administration, including timecards, onboarding, HR documentation, safety training and medical checks.
• Manage purchase requisitions, supplier coordination, contracts and document archiving.
• Support the preparation of dashboards, reports and personnel cost analysis.

Qualifications

• Previous experience as an Executive Assistant, Office Manager, Operations or Facilities Coordinator.
• Fluent English, at least B2 level.
• Excellent organizational and prioritization skills.
• Good knowledge of Excel and familiarity with BI tools.
• Experience with ERP systems or business management software.
• Strong attention to detail and problem‑solving abilities.
• Excellent communication and coordination skills.
• Experience in fleet, facilities or supplier management is an advantage.
• Reliability, discretion and the ability to handle confidential information.

If you are a hands‑on professional who enjoys managing varied responsibilities and working with different teams, we would be pleased to hear from you.