Office, Travel & Facility Specialist

ppEnergy Dome is a fast-growing global company developing innovative solutions for long-duration energy storage. Our CO2 Battery technology enables large-scale storage of renewable energy, supporting a more reliable and sustainable energy system. /ppHeadquartered in Milan and operating across international markets, we offer a dynamic environment where people can take ownership, build new processes and actively contribute to the company's growth. /ph3About the role /h3pWe are looking for an Office, Travel Facility Specialist to manage business travel and support the day-to-day organization of our offices. /ppThe role will be a key point of contact for employees, suppliers and external partners, ensuring smooth operations, efficient processes and a high-quality internal service. /ph3What you will do /h3pTravel Management /pulliCoordinate business travel in Italy and abroad, including flights, trains, hotels, rental cars and transfers. /liliSupport employees with travel planning, bookings, changes and unexpected issues. /liliEnsure compliance with company travel policies and approval processes. /liliCoordinate with travel agencies, hotels and other external providers. /liliMonitor travel costs and identify opportunities to improve efficiency. /li /ulh3Office Facility Management /h3ulliManage the day-to-day organization of Energy Dome offices. /liliCoordinate office supplies, meeting rooms, parking, access, couriers and general services. /liliCoordinate maintenance activities and relationships with property managers and suppliers. /liliSupport internal meetings, company events and visits from clients and partners. /liliEnsure office services and spaces are well organized and running smoothly. /li /ulh3Processes Improvement /h3ulliMaintain documentation related to travel, suppliers and office activities. /liliHelp develop and improve internal travel, office and facility procedures. /liliIdentify opportunities to simplify processes and optimize costs. /liliCollaborate with HR, Finance, HSE and other teams. /li /ulh3What we are looking for /h3ulli2+ years of experience in office management, travel management, facility coordination, hospitality, executive support or similar roles. /liliStrong organizational and problem-solving skills. /liliAbility to manage multiple priorities in a fast-paced environment. /liliStrong attention to detail and a proactive, service-oriented approach. /liliGood communication skills and confidence in dealing with employees and external suppliers. /liliGood knowledge of Microsoft Office 365. /liliFluent Italian and English. /liliExperience in international or fast-growing companies is a plus. /li /ulh3What we offer /h3ulli€30,000 – €40,000 gross annual salary, depending on experience, + individual bonus, welfare, ticket restaurants /lili1 day of smart working per week. /liliAn international and fast-growing working environment. xlwpduy /liliThe opportunity to take ownership and contribute to building and improving Energy Dome's office, travel and facility processes. /li /ulpOffice, Travel Facility Specialist Poreta, Umbria, IT /p /p #J-18808-Ljbffr