Junior Executive Assistant

Location: Milan (with occasional travel across Italy, Switzerland, France)

Contract: Freelance (P.IVA) / Independent Consultant

Start: Immediate

About the Role

We are looking for a high-caliber Personal Executive Assistant to support top management in a fast-growing international environment operating across private aviation, travel, and strategic projects.

This is not a standard assistant role.

The position combines executive support, project coordination, and strategic exposure, requiring a candidate who can operate with autonomy, discretion, and high-level problem solving.

You will work directly with the CEO and leadership team, acting as a trusted right hand across multiple functions.

Key Responsibilities

 • Manage and optimize CEO agenda, priorities, and international travel logistics

 • Coordinate cross-functional projects across marketing, legal, and operations

 • Support strategic initiatives, partnerships, and business development activities

 • Handle confidential communications and high-level stakeholder interactions

 • Prepare documents, presentations, reports, and executive summaries

 • Liaise with internal teams and external partners across multiple jurisdictions

 • Support execution of events, meetings, and international activities

 • Ensure operational efficiency and follow-through on key business priorities

Candidate Profile

We are targeting a structured, fast-thinking, and highly reliable professional with a strong business mindset.

Must-have requirements:

 • Fluent in Italian, English, and French (mandatory – applications without all three will not be considered)

 • Active P.IVA (or equivalent freelance status)

 • Proven experience in roles such as:

 • Executive Assistant / Chief of Staff

 • Project Manager

 • Office Manager

 • Marketing or Business Operations

 • Legal / Paralegal support

Functional Skills

The ideal candidate has exposure to at least two of the following areas:

 • Marketing & communication

 • Legal (contracts, compliance, corporate basics)

 • Business operations / HR / organizational management

Core Competencies

 • Exceptional organizational and execution skills

 • Strong communication and interpersonal abilities

 • High level of discretion and confidentiality

 • Ability to manage complexity and multiple priorities

 • Proactive mindset with strong ownership

 • Digital fluency (Google Workspace, Office, project tools)

 • Flexibility and willingness to travel when required

What We Offer

 • Freelance collaboration with fixed compensation + performance-based incentives (KPIs)

 • Direct exposure to top management and strategic decision-making

 • Dynamic, international, and entrepreneurial environment

 • Real growth opportunities into more senior roles

 • Travel expenses covered when applicable

 • Hybrid work model (remote + on-site when required)

Application Process

Please send:

 • Updated CV

 • Short motivation note

 • Availability