Grant & Administrative Officer

Grant & Operations Officer

Company Description

We are ROMBO AI , a young company with extensive experience in AI, specializing in spectral analysis using magnetic resonance with proprietary and patented algorithms. We work with international clients and a small, highly skilled team that enjoys solving complex problems. We prioritize human relationships and intellectual freedom , aiming to build a company with high talent density , inspired by the “no rules rules” culture.

Role Description

As a Grant & Operations Officer , you will have a hybrid role that combines strategic support in funding and project management with hands-on operational coordination . You will help secure and manage public grants, streamline administrative processes, and take care of day-to-day operations to keep the company running smoothly. This position is ideal for someone proactive, organized, and capable of taking ownership — someone who can make things happen and help the CEO stay focused on growth and innovation.

Main Responsibilities

Funding & Administration

• Identify and manage funding opportunities (EU, national, and regional programs such as Horizon Europe, PNRR, POR, etc.)
• Draft and submit grant proposals, business plans, and project documentation
• Manage administrative and financial reporting: contracts, expense tracking, compliance, and timelines
• Interface with partners, consultants, and funding bodies

Operations & Executive Support

• Handle operational activities such as travel organization, flight and hotel bookings, and logistics for the team
• Manage company bureaucracy: medical checks, contracts, renewals, suppliers, and document filing
• Support the CEO in daily operations and communications
• Coordinate small internal projects and ensure smooth company workflows
• Be the go-to person for “getting things done” efficiently and autonomously

Qualifications

• Master’s degree in Economics, Management Engineering, Law , or related disciplines
• 2–3 years of experience in project management, fundraising, administration, or operations within startups or consulting firms
• Strong knowledge of public funding frameworks (EU, national, regional)
• Excellent organizational and problem-solving skills, attention to detail, and discretion
• Fluency in Italian and English , both written and spoken
• Confident with tools like Excel, Google Workspace, and online platforms
• Self-starter mindset, comfortable working in flexible and fast-changing environments

What we offer

• Contract: permanent position or freelance collaboration, depending on profile
• Location: hybrid (Cagliari) - No REMOTE
• Work environment: flexible, humane, and trust-based (no rules rules)
• Autonomy: direct collaboration with the CEO, real decision-making freedom
• Continuous learning: access to training on funding, operations, and management
• Career growth: evolve toward Operations Manager or Chief of Staff role
• Perks: birthday day off, food voucher, on-campus kindergarten