Executive Assistant to the Managing Director

ppBvlgari, within its Leather Goods Accessories Business Unit based in bFlorence /b, is looking for an bExecutive Assistant to the Managing Director /b to provide high-quality executive, administrative and organizational support, ensuring the smooth and efficient management of day-to-day activities and office operations. /p pThe role acts as a trusted point of coordination for Managing Director’s agenda, communications, meetings, travel, documentation and information flows, ensuring accuracy, confidentiality, timely follow-up and a high standard of executive support across global and cross-functional interactions. /p h3MAIN ACCOUNTABILITIES /h3 ul liProvide comprehensive secretarial and administrative support, including database updates, coordination with the Business Unit, support to department colleagues, and assistance with specific project; /li liHandle and distribute confidential materials with the highest level of discretion, ensuring controlled access, accurate filing and appropriate treatment of sensitive information; /li liEnsure the coordination of all activities and communication with the Business Unit and with other departments; /li liLiaise with LVMH relevant departments to ensure a smooth flow of data and information; /li liKeep and manage diaries, with a high level of autonomy and priority setting, liaising with other departments to set routine and on-request meetings; /li liArrange meetings, creating agenda proposals, preparing support presentations, booking rooms and conference facilities and supervising all organizational aspects; /li liLiaise with and provide assistance to department colleagues on specific special projects; /li liOrganize business travel in coordination with colleagues, Group functions and external agencies, including finalizing schedules, collecting relevant support documents, selecting and reserving flights, and ensuring hotel bookings; /li liProduce correspondence and documents, ensure distribution and keep file of incoming and outgoing documents, presentations and records; /li liManage telephone and email enquiries with professionalism and discretion, ensuring appropriate feedback, follow-up and escalation when needed; /li liManage travel requests and expense reports through the appropriate systems, ensuring timely processing, cost monitoring and compliance with applicable travel and expense policies. /li liProvide organizational and administrative support to the Creative Director, including agenda management, travel arrangements and expense management; /li liCoordinate the organization of Product Collection Meetings, ensuring effective planning, preparation and smooth execution. /li /ul h3Technical skills /h3 ul liBachelor’s degree in Business Administration, Economics, Management, Languages, Communication, or a related field. /li li3-5 years of experience as an Executive Assistant or in a similar role, preferably supporting senior executives in an international and dynamic environment. /li liTravel Management expense management system - e.g. SAP Concur. /li liAdvanced IT Applications / Microsoft 365 — Outlook, PowerPoint, Excel, Word, Teams, SharePoint. /li liFluency in both Italian and English, written and spoken. /li liHigh level of discretion, trustworthiness and confidentiality. /li liStrong organizational skills, accuracy and attention to detail. /li liProactivity, anticipation and ability to work with autonomy. /li liExcellent communication skills, with tact, diplomacy and professional presence. /li liFlexibility, adaptability and ability to manage multiple priorities in a dynamic executive environment. /li /ul pFor new joiners in this role in Italy, the initial annual gross salary is EUR 35.000. /p pThissalary has been determined on the basis of objective and gender-neutral criteria and corresponds to the compensation normally granted for this position at the time of publication of this job posting. Actual compensation may vary depending on factors such as your unique combination of experience and skills, seniority, and current organizational needs. /p pIn addition to the benefits provided by law, further benefits may be granted in accordance with current company policies. /p /p #J-18808-Ljbffr