Purchasing Manager

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Impact of this Role

Rosewood Rome is looking for a Purchasing Manager. The role of procurement during the preopening of the hotel is key for a successful opening. The main responsibilities are to purchase the goods and services for the entire hotel in a timely and correct manner,  as it will impact the smooth opening and post opening running of the hotel.

Key Responsibilites

• To ensure all supplies / goods are supplied on time.
• Ensure stock on hand is as per established Min/Max levels.
• Analyze the consumption of items and review Min/Max levels yearly.
• Vendor information is maintained by the purchasing department and include:
• Supplier distribution channels; Product availability; Pricing and product information. Purchase history and consumption rates; Supplier information
• Negotiate and establish annual contracts for bulk Food / Beverage / General Supplies
• Ensure High volume and/or high-cost purchases (as per policy) go through competitive bidding process with a minimum of 3 bidders.
• Analyze hotel engineering dept. operation, identify min. 3 suppliers Eng. spare parts supplies
• Conduct monthly meetings with MD / DFBP / AP / HOD’s to discuss status of open orders, procurement of capex items, change of vendors etc. Prepare minutes of meeting.
• Conduct market survey to familiarize with local market for hotel products and make sure of supplies. Market survey is conducted by Purchasing staff, Cost Controller and Chef periodically to use as reference in F&B purchasing decisions.
• Compare market pricelists for multiple vendors, and update. Prepare purchase price comparison sheet showing variances from the last contract for food and beverage and routed to the Cost Controller, Executive Chef and DOF for review.
• Ensure to purchase the best quality at best price.
• To communicate the user dept. with not available and delay in arrival of goods.
• To communicate with user departments and provide feedback on existing / new products.
• To communicate with suppliers to ensure the quality of the service and products.
• To update the supplier’s reputation, working relationship etc. constantly.
• To respect suppliers and vendors all times.
• Co – Operation to get suggestion from user dept. on purchasing.
• To co - operate with other sister - hotel on every available aspect.
• C. Training
• To conduct the training based on department training needs.
• To conduct the training based on staff performance appraisals.
• To conduct staff training on job morality.

Other standard responsibilities

• Complies to the company policies.
• Works within all pre-set budgetary limits.
• Takes on other tasks in addition of the ones stated, in a reasonable framework.
• Develops and updates policies and manuals, as related to the division/department, while ensuring compliance to the same for consistency.

Required skills

• Neat appearance and articulate
• Team builder, Motivator and self-starter
• Displays initiative and Commitment to professional values
• Language: Good command in oral and written English and excellent in Italian.

Qualifications

• University graduate
• Additional improvement programs in Finance is desired
• Experience in Materials Controls is desired

Experience

• Good communication skill
• Apparent planning ability
• At least 5 years working experience in international class hotel