Administrative Assistant at Officina Stellare

This Full time on site position offers great opportunities for career growth.

ABOUT THE ROLE

Become part of a dynamic and innovative company operating in the aerospace sector. As we continue to grow, we are looking for a motivated and detail-oriented individual who is eager to contribute to the efficiency and accuracy of our administrative operations. You will work in a collaborative environment where precision, reliability, and teamwork are highly valued, and where your contributions will directly support the company's strategic goals.

KEY RESPONSIBILITIES

• Recording and verifying incoming invoices (Italy, EU, Non-EU) related to the purchase of goods and services.
• Checking and registering import customs documents.
• Processing general ledger entries and adjustment records.
• Preparing tax compliance documentation in coordination with external consultants.
• Supporting semi-annual closings in accordance with Group procedures.

REQUIRED QUALIFICATIONS

• Previous experience in a similar role.
• High school diploma in accounting or a degree in economics or related fields.
• Basic knowledge of English.
• Proactive attitude and ability to work in a team.

PREFERRED QUALIFICATIONS

• Familiarity with Microsoft Dynamics 365 Business Central ERP.
• Good knowledge of Microsoft Excel.

ADDITIONAL INFORMATION

• Contract: permanent
• Location: Sarcedo - Vicenza Italia
• Working time: full time, hybrid as per the internal policy
• Benefit: Company Gym access

Our Business Services division provides significant support to all areas of the company, making efficient operations and sustainable growth possible.

Administration \& Finance. This department oversees all financial operations, ensuring compliance with all relevant regulations and providing financial guidance to support informed decision-making across the company. This includes commercial planning and analysis, treasury management, and risk management.

Supply Chain Management. Our global supply chain organization sources best quality components from a diverse network of suppliers worldwide. We manage the entire procurement process, ensure timely delivery, competitive pricing, and the highest quality standards.

Business Development. This dynamic team identifies and pursues new market opportunities, executes strategic partnerships, and leads business progression. They conduct market research, analyze competitive landscapes, and implement go-to market strategies to expand business and increase market share.

Program Management. Our program managers coordinate complex projects. They employ rigorous project management methodologies, effectively manage risks and issues, and guarantee clear communication and collaboration across all project stakeholders.

Quality Assurance. This department is dedicated to make sure that our products consistently meet the greatest quality standards. They implement and maintain accurate quality control throughout the entire product life cycle. This includes conducting thorough inspections, implementing corrective and preventive actions to make sure customers are satisfied.

Human Resources. This department plays a critical role in attracting, developing, and retaining top talent. We strive to foster a positive and inclusive work environment that supports employee growth and well-being.

Marketing and Communication: essential to showcase and bring testimonies about the company growing success, this department plays a vital role in promoting the business and mission of Officina Stellare. Serving as the face of the company, it coordinates and produces all materials representing the business. It is the Marketing Department's job to reach out to prospects, customers, investors and/or the community, while creating an overarching image that represents the company in a positive way.

By providing essential support in these key areas, our Business Services division empowers all departments within the company to achieve its goals and drive overall organizational success.