Human Resources Business Partner

We are seeking a detail-oriented and service-focused Human Resources Business Partner (HRBP) to support our operations in Italy with a strong emphasis on payroll administration, timekeeping, HR operations, and employee support. This role combines traditional HRBP responsibilities with hands‑on administrative execution, ensuring accurate payroll processing, compliance with local labor regulations, and smooth day‑to‑day HR operations.

The ideal candidate is highly organized, proactive, and comfortable balancing administrative HR responsibilities with employee relations and recruiting activities.

Key Responsibilities

Payroll & Timekeeping Administration

• Coordinate and support monthly payroll preparation in partnership with external payroll providers or internal payroll teams.
• Ensure accurate collection, validation, and submission of payroll‑related data including attendance, overtime, absences, bonuses, and variable compensation.
• Manage and monitor employee timekeeping systems and ensure accuracy of working hours, vacation balances, sick leave, and other attendance records.
• Review payroll outputs for accuracy and resolve discrepancies in a timely manner.
• Support compliance with Italian labor law, collective bargaining agreements (CCNL), tax regulations, and social security requirements.
• Prepare HR and payroll reports, metrics, and supporting documentation as needed.
• Maintain employee records and HR documentation in accordance with GDPR and company policies.

HR Operations & Employee Support

• Serve as a primary HR contact for employees and managers regarding HR policies, payroll inquiries, attendance matters, and administrative processes.
• Support onboarding and offboarding activities, including contracts, employee documentation, and system updates.
• Coordinate employee lifecycle administration including promotions, salary changes, transfers, and contract amendments.
• Assist with implementation and communication of HR policies and procedures.
• Support employee relations matters and escalate issues when appropriate.
• Collaborate with managers to ensure HR processes are completed accurately and efficiently.
• Defining and monitoring the company’s training plan.
• Identifying training needs and coordinating training activities.
• Supporting the development of employees’ skills and career paths.
• Support recruiting activities for local positions including job postings, interview scheduling, candidate communication, and onboarding coordination.
• Partner with hiring managers to ensure a positive candidate experience and timely hiring process.
• Coordinate with external recruiting agencies when needed.
• Maintain recruiting documentation and candidate tracking systems.

Compliance & Continuous Improvement

• Ensure compliance with Italian employment laws and internal company standards.
• Support HR audits and compliance activities.
• Identify opportunities to improve HR administrative processes and increase efficiency.
• Participate in HR projects and process improvement initiatives as needed.
• Management of industrial relations, including overseeing relations with the RSU and labor unions, participating in negotiations, and managing issues related to work organization and personnel.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• 3–5 years of HR experience with strong exposure to payroll administration and HR operations.
• Experience working within Italian labor law and payroll practices required.
• Experience with timekeeping and HRIS systems.
• Previous recruiting coordination or talent acquisition support experience preferred.
• Strong administrative and organizational skills with high attention to detail.
• Ability to manage confidential information with professionalism and discretion.
• Strong communication and interpersonal skills.
• Fluent in Italian and English, both written and spoken.
• Strong problem‑solving and follow‑through capabilities.
• Service‑oriented mindset with a hands‑on approach.
• Ability to prioritize and manage multiple tasks simultaneously.
• Comfortable working in a matrixed and international organization.
• Continuous improvement mindset and willingness to support operational HR needs.