Executive Assistant & Operations Specialist

MioDottore , part of Docplanner Group, with a mission to "Helping people live longer, healthier lives" is the world's largest healthcare platform, serving patients and healthcare ecosystems in 13 countries across Europe and LATAM.

We develop digital apps and software solutions for doctors, clinics, hospitals, and patients to streamline the healthcare process. Key features include free doctor reviews, instant online appointment booking, and a network of nearly 2 million healthcare professionals serving over 260,000 customers globally.

Backed by leading VCs like Goldman Sachs, One Peak Partners, Point Nine, and Target Global, MioDottore, counts more than 400 people motivated by the mission of making the healthcare experience more human

Your role

Executive Assistant & Operations Specialist, you will support our Country Manager to ensure the smooth running of day-to-day operations. In this role, you will handle a variety of administrative duties, manage calendars, coordinate travels, and prepare expense reports. Your contributions will enhance the efficiency of the business, particularly by assisting with data collection and reporting for our sales department.

What you will do:

Administrative Support

• Act as a key point of contact between executives, employees, clients, and external partners.
• Prepare internal and external communications, including memos, meetings, emails, presentations, and reports.
• Managing our CEO's busy calendar, optimizing daily/weekly schedules for productivity and health (e.g., planning, trips, events) implementing time-saving strategies where possible

Sales Department Support

• Collaborate with sales managers to gather daily forecasts and review sales data, ensuring they’re always updated.
• Ensure the accuracy of sales reports and coordinate with the finance department on monthly commission checks.
• Taking care of last-minute special projects (e.g. product/company research, presentations, business modeling)

Office management

• Oversee office management needs, including inventory, supplies, and travel logistics.
• Support the Office Manager in its daily duties like managing suppliers and vendors

Travel Coordination

• Handle travel and accommodation arrangements
• Track and manage invoices, receipts, and expense reports.
• Managing a dynamic travel itinerary, taking into account time zones and multiple requirements

You’re the right person if…

• You have at least 3 years of previous experience as an Executive Assistant, Office Manager, or similar role.
• You are proficient in Excel and Google Workspace. ( you are able to use Pivot tables, graphs and complex formulas )
• You’re ready to interact with different and challenging stakeholders by anticipating their needs
• You know how to prioritize your tasks in a timely and efficient way.
• You’re able to handle meetings and docs both in Italian and English.
• You have a high level of discretion and confidentiality.

What we offer

• Working in hyper-growing company within an international environment
• Compensation range 25-35K
• Smart Working 50%
• Ticket restaurant 8 Euro/Day
• Welfare up to € 1,200 for you and your family
• Health insurance to take care of your health
• Self-care platform: Access the Mental Well-being Ifeel platform because we believe mental health comes first