Senior Specialist in Administration, Finance and Accounts Payable Management

ph3Senior Specialist in Administration, Finance and Accounts Payable Management /h3h3Deadline: September 30, 2026 /h3h3In short /h3h3About us /h3pAI4I – Artificial Intelligence for Industry is a foundation established to implement Italy’s national strategy on Artificial Intelligence and to contribute to the development of a research and innovation ecosystem capable of generating an impact on the production system and on society. /ppThrough applied research, technology transfer and collaboration with businesses, universities, research centres and institutions, AI4I promotes the development of innovative AI-based solutions and supports the country’s technological transformation. /ppThanks to long-term public funding, a bstrategic partnership with the Italian Institute of Technology (IIT) /b, anb international Scientific Advisory Board /band participation in the bEuropean AI Factory /b, AI4I offers a unique environment in which to help shape theb future of artificial intelligence in Italy and Europe /b. /ph3Who we are looking for /h3pThe AI4I Foundation is seeking a Senior Administration and Finance Specialist, who will have the opportunity to contribute directly to the development of the administrative processes of a rapidly growing national foundation, playing a part in the evolution of the Finance function – with its advanced organizational structure – right from its early stages. The current role offers further progression in terms of responsibility and career development in the medium term. /ppThe successful candidate will act as the operational lead for the Foundation’s badministrative processes /b, providing the necessary support to the scientific network with the aim of bstreamlining procurement and administrative management activities /b, minimizing the administrative burden on the researchers themselves, in full compliance with the Foundation’s regulations and public law, ensuring coordination between researchers, internal departments, external service providers involved in administrative activities, and ensuring the proper conduct of administrative, accounting, financial and related tasks. /ppThe role requires a candidate with a bsolid background in administration and accountancy /b, preferably gained in an audit firm or within highly structured public or private sector organizations, capable of working independently, with precision and a sense of initiative in a dynamic and rapidly evolving environment. /ph3Reporting to the Finance Director /h3ullibOverseeing the procurement cycle /b, supporting internal departments and researchers in preparing purchase requests, and verifying their compliance with internal procedures and current legislation in coordination with the external service provider involved in the process. /lilibManaging the administrative processes related to the accounts payable cycle /b, taking into account the specific requirements associated with research project reporting, ensuring the correct handling of goods received, supporting documentation for supplies and services, pre-payment checks on invoices, and the reporting of company expenses. /lilibCollaborate operationally with the external outsourcing provider /bon accounting processes, ensuring the timely transmission of the administrative and cost accounting information required for the correct recording of transactions. /lilibSupport cash management /b by handling operational relations with banks, preparing the necessary documentation for payments and working with the Finance Director on liquidity management. /liliCoordinate with the Planning, Evaluation and Strategic Control function to implement the budgeting and management control process. /lilibManage operational relations with tax and employment consultants /b, preparing the documentation required for compliance and monitoring its correct and timely execution. /liliTo assist the bFinance Director with operational control activities, period-end closing procedures /b, and the preparation of the annual financial statements and reports to support baudits /bby the supervisory bodies. /li /ulh3Professional requirements /h3ulliA bachelor’s or master’s degree in bEconomics, Business Administration or a related discipline /b. If the qualification was obtained abroad, it must be accompanied by a bcertificate of recognition or equivalence /b, in accordance with current legislation. /liliAt least b5 years’ experience /b in administration, accounts payable management, procurement processes, accounting or auditing. /li /brliKnowledge ofb general accounting /b principles andb tax issues /b relating to the procurement of goods and services. /li /brliGood knowledge of bpublic procurement legislation /b, the traceability of financial flows and related compliance requirements (CIG, CUP and associated regulations). /li /brliExperience in using bERP systems /b. /li /brliGood knowledge of bEnglish /b. /li /br /ulh3Preferred requirements /h3ulliExperience gained in the sector covered by the search, in industrial fields related to the Foundation’s activities or in research bodies, foundations, universities or publicly funded organizations. /li /brliExperience in managing funded projects. /li /brliExperience in managing relationships with tax advisers, employment advisers and providers of outsourced administrative services. /li /brliExperience working for an audit firm. /li /brliKnowledge of cost accounting. /li /brliExperience in using artificial intelligence tools for the management of administrative tasks. /li /br /ulh3Personal requirements /h3ulliAbility to work in a bmultidisciplinary /b andb international environment. /b /li /brliExcellentb interpersonal /bandb collaborative skills /b with internal and external stakeholders. /li /brlibOperational autonomy /b and a strong sense of responsibility. /li /brliAb proactive /b and problem-solving bapproach /b. /li /brlibHigh /b bethical /band professionalb standards /b. /li /brlibAccuracy /band attention to detail /li /brliInterest in developing new procedures using bartificial intelligence tools. /b /li /brliAbility to bmanage different tasks /band multiple deadlines simultaneously. /li /brlibInterest in innovation /b, research and technology. /li /br /ulh3General requirements /h3ullibItalian citizenship or citizenship of one of the European Union member states /b (in the latter case, an excellent and certified knowledge of the Italian language, both spoken and written, is required). /li /brlibFull enjoyment of civil and political rights /b (not having been excluded from the right to vote or stand for election). /li /brlibNo grounds for incompatibility or ineligibility pursuant to Legislative Decree 39/2013 /b (Provisions concerning ineligibility and incompatibility for appointments within public administrations and publicly controlled private bodies, in accordance with Article 1, paragraphs 49 and 50, of Law No. 190 of 6 November 2012). /li /brlibNo criminal convictions that, under the relevant provisions in force, would prevent the establishment of a relationship with a public administration /b. /li /brlibCompliance with the conditions set out in Article 53 of Legislative Decree 165/2011 /b (in particular, paragraph 16-ter), not having been disqualified from public office, nor having been dismissed, relieved of duties or sacked from employment with a public administration (excluding cases where the employment relationship was terminated for justified objective reasons), or not having been declared disqualified from public service following a finding that the post was obtained by producing false or invalid documents. /li /br /ulpA finding that even one of the above requirements for admission is not met will result in exclusion from the procedure. /ph3What we offer /h3ulliAn bexceptional workplace /b @OGR, Turin at the epicenter of tech /li /brlibRelocation incentives /b and competitive benefits package (including potential tax advantages for international candidates, where applicable) /li /br /ulpAI4Ibr/The Italian Institute of Artificial Intelligence (AI4I)br/Corso Castelfidardo 22, 10129 Torinobr/Codice fiscale br/Partita IVA: /p /p #J-18808-Ljbffr