Executive Assistant to the COO

ph3OverIT at a glance /h3 pOverIT is a global Software-as-a-Service (SaaS) company with a strong presence in North America and Europe. We empower organizations in the power, utility, telco, and transportation industries to manage their mission-critical infrastructures efficiently and safely through cutting-edge Field Service Management software solutions. /p pAt OverIT, we leverage advanced technologies like ML (Machine Learning), AR (Augmented Reality), IoT (Internet of Things), and GIS (Geographic Information System) to help ensure the infrastructures essential to our daily lives are always on. /p pIf you want to be part of a top technology brand, join us! /p h3What you’ll do /h3 ul liAct as the main point of contact for the COO’s office, coordinating communication and ensuring smooth information flow with internal and external stakeholders /li liProactively manage and help prioritize the COO’s agenda, ensuring his time and attention remain focused on the most relevant business topics /li liPrepare, synthesize, and structure information, briefing materials, presentations, and documents ahead of key meetings and decisions /li liDrive meeting readiness by coordinating agendas, collecting contributions from different teams, and ensuring materials are clear, concise, consistent, and executive-ready /li liTrack key actions, decisions, and deliverables following leadership meetings, proactively flagging risks, dependencies, or delays and ensuring appropriate follow-up across the organization /li liCoordinate leadership meetings, offsites, client engagements, and other high-level events involving the COO, ensuring seamless preparation and execution /li liSupport the COO on special projects and strategic initiatives, coordinating stakeholders, timelines, priorities, and execution /li liManage a complex and dynamic calendar, balancing competing priorities, dependencies, and rapidly changing business needs /li liOrganize complex international travel and related logistics, ensuring smooth planning, execution, and last-minute adjustments when needed /li liHandle highly confidential and sensitive information with absolute discretion, judgment, and professionalism /li /ul h3What you’ll need /h3 ul li3+ years of experience as an Executive Assistant supporting C-level or senior executives in a fast-paced, international environment /li liComplete fluency in both Italian and English, with excellent written and verbal communication skills /li liExcellent organizational and prioritization skills, with the ability to manage multiple topics simultaneously and quickly adapt as priorities shift /li liA highly proactive mindset and the ability to anticipate needs, exercise sound judgment, and operate with a high degree of autonomy /li liStrong communication and interpersonal skills, with the confidence, judgment, and professionalism to interact effectively with senior stakeholders /li liExcellent attention to detail and the ability to quickly turn complex or fragmented information into clear, concise, executive-ready materials /li liUtmost discretion, reliability, integrity, and sound judgment when handling confidential or sensitive information /li liStrong resilience and the ability to remain effective, composed, and solution-oriented in a demanding, fast-moving environment /li liA hands-on, pragmatic approach, a strong sense of ownership, and the willingness to step in wherever needed /li liConfidence using modern productivity and AI tools to streamline workflows, synthesize information, and improve the effectiveness of the COO’s office /li /ul h3What we offer /h3 ul liOverIT is a unique transformation project in the SaaS space arena, full of ambition to scale and grow globally. /li liInternational culture and environment with the opportunity to partner with an outstanding group of people and professionals who joined the company to scale and succeed. /li liA career-defining opportunity with full exposure to two leading private equity firms. /li liLocation-flexible smart working across Italy /li liCompetitive pay, meaningful growth opportunities, and a transparent approach to compensation. Salary ranges are defined for each role based on experience, competencies, responsibilities, and geographic location, with additional benefits and performance-based incentives depending on the position. /li liThe expected annual gross salary range for this position is €30,000–€40,000. /li /ul /p #J-18808-Ljbffr