Tender Specialist (Part-Time, Temporary Role)

Career Opportunities: Tender Specialist (Part-Time, Temporary Role) (9906)

Are you looking to further develop your experience in public tenders within a structured and collaborative environment? Would you like a flexible, part‑time role where you can actively contribute to real business activities while continuing to build your professional expertise?

In this position, you will support the operational management of public tenders and contracts, contributing to high‑quality submissions and compliant post‑award activities in a regulated environment. You will work closely with cross‑functional teams and apply your existing knowledge of tender documentation, processes, and systems in day‑to‑day activities.

We are looking for a Tender Specialist to support medium–low complexity public tenders and related contract activities , with a strong focus on operational execution and administrative accuracy.

This is a temporary, part‑time opportunity to contribute to a specific project or business need. You will bring your expertise to a team that values clarity, accountability, and collaboration, providing operational support to ensure continuity, accuracy, and efficiency in tender and contract activities.

You’ll make a significant contribution in the following areas:

• Support the operational management of medium–low complexity public tender procedures (e.g. RDOs, negotiated procedures, direct awards).
• Plan, prepare, and submit assigned tender procedures in line with internal processes and applicable regulations.
• Monitor assigned tender opportunities and proactively update stakeholders on status, requirements, and deadlines.
• Initiate new tenders, prepare tender boards, and manage the tender process from notification to submission using a structured, project-management approach.
• Coordinate with relevant internal functions to ensure all tender qualifications and requirements are fulfilled.
• Prepare, consolidate, and manage tender documentation using approved templates and internal instructions.
• Perform formal, administrative, and completeness checks to ensure accuracy and compliance of tender submissions.
• Conduct final quality checks to ensure 100% completeness and correctness of documentation prior to submission.
• Manage the tender lifecycle within Model N.
• Apply tender legislation and internal guidelines in daily activities, escalating regulatory or procedural uncertainties when required.
• Evaluate tender processes and share lessons learned to improve future performance.
• Support post-award contract activities, including preparation and submission of required contract documentation.
• Provide the sales organization with key tender contract information (e.g. start date, end date, awarded amount).
• Support communication with customer procurement departments, mainly related to documentation and administrative follow-up.
• Ensure proper archiving and maintenance of all tender and contract documentation (pre- and post-award) in designated systems and repositories, in line with internal procedures, audit requirements, and regulatory standards.

What you will need:

• Knowledge of tender legislation and end-to-end tender processes.
• Preferably a degree in business, legal studies, or another relevant field.
• Preferably 1–3 years of experience in tender management or bid support; experience in life sciences, healthcare, or medical devices is a plus.
• Proficiency in Microsoft Office.
• User-level experience with SAP, Salesforce, and/or Model N (training provided where needed).
• Fluency in Italian and English.
• High accuracy and strong attention to detail.
• Ability to work independently and manage operational responsibilities.
• Ability to collaborate effectively with diverse stakeholders.
• Clear and structured communication skills.
• Solution-oriented and proactive mindset.

What we offer:

• A part‑time schedule compatible with studies, early‑career development, or personal commitments;
• A temporary assignment with clear objectives and scope;
• Exciting work environment where you will get space for your ideas, and you are encouraged to take challenges and grow;
• Hands‑on exposure to real tender and contract activities in a regulated environment;
• Support and guidance from experienced tender professionals;
• Responsibility for driving the growth of the business divisions in Italy;
• Careful and comprehensive induction;
• Realistic targets and competitive bonus scheme;
• Open, friendly and fair working atmosphere.

Our approach to diversity and inclusion

We strive to have a diverse mix of people from different cultures, ages, geographies and genders, to reflect the world in which we operate and to facilitate innovative thinking across the business.