Tender Advisor

Tender Advisor

Location: Milano, Italy, 20122

Contract Type: Internship

Level of experience: Intern

Mission

The Tender Advisor plays a crucial role in supporting the overall tender management process, contributing to the timely and successful submission of tenders by ensuring compliance and accuracy in documentation.

Key Accountabilities

1. Tender Documentation:
   • Assist in the preparation of tender documentation, ensuring accuracy, completeness, and compliance with tender specifications.
   • Collaborate with internal teams to gather required information for inclusion in tender submissions.
2. Timeline Management:
   • Work closely with the Tender Manager and senior staff to manage timelines for each tender, ensuring that deadlines are met.
   • Monitor and communicate progress to relevant stakeholders.
3. Compliance Assurance:
   • Ensure that tender submissions adhere to tender compliance procedures, legal and regulatory requirements.
   • Collaborate with legal and compliance teams to address any issues related to tender compliance.
4. Data Management:
   • Manage and update the Tenders Database, ensuring that it is accurate and up-to-date.
   • Archive all tender documents systematically for future reference.
5. Vendor Qualification:
   • Support the qualification process for the company and its subsidiaries on the Vendor List.
   • Assist in managing the qualification procedures through Customer Suppliers Portals.
6. Research and Information Gathering:
   • Monitor notices and outcomes of public and private tenders.
   • Conduct research to gather relevant information about potential tender opportunities.
7. Communication:
   • Communicate with internal teams and stakeholders to gather necessary information for tender submissions.
   • Assist in maintaining effective communication channels throughout the tendering process.
8. Quality Assurance:
   • Contribute to the quality assurance process by conducting reviews of tender documents.
   • Collaborate with team members to ensure the accuracy and quality of tender submissions.

Education

Bachelor’s Degree in Economics or Business Administration Finance Management

Master’s Degree in Law

Qualifications

• At least 1-3 years of experience in a tendering or procurement role, ideally in a technical or engineering-focused industry.
• Experience in preparing and reviewing tender documentation for complex projects, including compliance checks and proposal management.
• Familiarity with public and private sector procurement processes and tendering regulations.
• Experience working with cross-functional teams to compile tender submissions and ensuring alignment with client requirements and specifications.
• Understanding of contract management and negotiation processes related to tender submissions and awards.
• Strong knowledge of tender management processes including evaluation criteria, contractual terms, and documentation requirements.
• Familiarity with procurement systems and software (e.g., SAP Ariba, Oracle Procurement Cloud, or similar platforms).
• Understanding of legal and compliance requirements within the tender process, such as contract law, government regulations, and industry-specific standards.
• Knowledge of costing and pricing strategies for tenders, ensuring that all financial aspects are carefully evaluated and included.
• Ability to review and ensure the technical accuracy of the tender documentation, working closely with technical teams for input and validation.

• FORESIGHT & INSIGHT - Context awareness adopting a systemic perspective and informed decision making.
• WORKPLACE DYNAMICS - Resourcefulness in shaping progress and working efficiently.
• INTERPERSONAL INFLUENCE - Skills and strategies we use to interact effectively with others.
• DOMAIN & BUSINESS ACUMEN - Applying a scientific approach and critical thinking in operations and solution development within area of expertise.
• PERSONAL EMPOWERMENT - Ownership for life, work and results, striving to grow professionally and personally.

RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure & mobility, industry, research & development sectors. Our business model covers the full process of project development, from concept to completion.

At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99.