CEO Assistant

Job Requirements

Why this role?

This is not a traditional assistant role. It’s a key role supporting the CEO and coordinating core business activities.

You will gain exposure to strategic decision-making, governance, communications, and HR operations—making this an excellent opportunity for someone looking to grow into a broader business or leadership support role within a multinational environment. You will work closely with the CEO with clear prioritisation and support across functions.

What you’ll do

Executive Support & Business Coordination

• Act as a trusted partner to the CEO, managing calendar, priorities, travel, and key deliverables
• Prepare presentations, reports, and materials to support business planning and decision‑making
• Coordinate meetings, follow-ups, and cross‑functional projects linked to strategic priorities
• Manage relationships with external stakeholders, including industry associations and chambers of commerce
• Support compliance‑related activities in collaboration with the Compliance Officer
• Partner with Finance and Procurement on orders, invoicing, and administrative processes
• Oversee day‑to‑day office management and operations

Governance

• Support local governance activities including Board and Shareholder meetings
• Coordinate documentation (e.g., minutes, powers of attorney, notary‑related matters)
• Ensure accuracy, timeliness, and compliance in all governance processes

Communication

• Contribute to internal communications initiatives in collaboration with HR
• Support external communications alongside Corporate Communications and local agencies
• Manage content for intranet and social media channels (LinkedIn, Instagram, etc.)
• Assist in the organisation of internal and external events, conferences, and stakeholder engagements

HR & Employee Experience Support

• Support onboarding of new hires to ensure a smooth and engaging experience
• Coordinate delivery of training activities, surveys, and participation records
• Assist with administrative HR processes (e.g., documents, data collection, employee documentation, surveys…)

Work Experience

What we’re looking for

Experience & Background

• Bachelor’s degree (or equivalent); Legal background is a plus
• 1–3 years’ experience in a similar role within a multinational company or professional services environment (e.g., law firm)
• Exposure to HR processes, governance, or compliance is advantageous

Skills & Capabilities

• Fluent English (mandatory); German is a plus
• Excellent organisational skills with the ability to manage multiple priorities
• Strong sense of ownership and proactive, hands‑on approach
• High level of discretion and confidentiality
• Exceptional communication and interpersonal skills across all levels
• Strong attention to detail and accuracy
• Comfortable working in a fast‑paced, dynamic environment
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

What makes you stand out

• You are curious, adaptable, and eager to learn
• You thrive in complex environments and enjoy variety in your work
• You build strong relationships and foster collaboration
• You see beyond tasks and understand the bigger business picture

Benefits

What you’ll gain

• Direct exposure to senior leadership and strategic decision‑making
• Broad experience across multiple business functions
• A role with real responsibility, visibility, and growth potential
• A collaborative, international working environment

What we offer

• Permanent contract
• Competitive salary (RAL commisurata all’esperienza)
• Hybrid working
• International environment