Accounts Receivable - Casa Brera

Casa Brera, a Luxury Collection Hotel belonging to Marriott International, is currently recruiting an Accounts Receivable. 

Reporting to Director of Finance, the role will play a crucial role within the finance team, supporting every aspect of the finance operations. Being in a pre-opening phase, this role will have the opportunity to support the creation of an entire function from scratch, implementing Local Standard Operating Procedures in line with Marriott International policies and support drafting internal procedures.

• This is full-time position, 5 days a week with 2 days off. 
• The starting date is estimated in July.

About us

Located near the iconic Teatro alla Scala, Casa Brera, a Luxury Collection Hotel, Milan is an authentic expression of the city’s evocative spirit, intertwined with the rhythm of the Brera neighborhood. The hotel is a gateway to the rich tapestry of Milanese history, art and culture. An interpretation of the city’s timeless elegance, brought to life by celebrated designer, Patricia Urquiola, there are 101 guestrooms and 15 suites, including the refined Milanese Suite. 

Favored by locals and guests, Casa Brera, a Luxury Collection Hotel, Milan, is a must-visit location for worldly epicureans. Presenting a symphony of flavors, regional cuisine is redefined. A rare sky bar and restaurant, Etereo is where a rooftop pool and panoramic views meet exceptional gastronomy. In addition, guests can savor delicious breakfast options and enjoy classic Milanese aperitivo

Here, you will find an authentic and modern team that aims at crafting unique experiences that connect our guests with Milanese heritage in a welcoming and inclusive atmosphere.

The impact you’ll make

Creating a high-quality guest experience isn’t just about our front-of-house and other hotel-based teams. Our people behind the scenes keep the business growing, improving, and running smoothly, enabling us to maintain the very best hotel environments, facilities and services. You love all things related to numbers and reports especially when they are in Excel, but you don’t want to be confined behind your PC. You are a people-person, and you enjoy direct human contact with all the other departments of the hotel. You understand how busy the front of the house operations can get and you want to be helpful and supportive. So, by keeping financial records and data secure, accurate and up to date, you’ll help ensure we’re in a good place to continue providing great destinations that guests return to time after time.

What you’ll do

ACCOUNTS RECEIVABLE

• Ensure that all invoices with corresponding back-ups are processed correctly and in a timely manner.
• Liaise with Reservation, Sales, and F&B departments regarding all disputed accounts.
• Post, reconcile and balance credit cards and bank transfers on a daily basis.
• Ensure accurate processing and allocation of credit card payments with Opera vs bank statements and credit card merchant reports.
• Attend or review group run down arrangements/ meetings prior to group arrival to ensure group billing in system has been set up correctly by reservations.
• Ensure all A/R accounts have a completed credit application form in their file and their credit references checked.
• Perform daily follow-up phone calls for receivable accounts, which have an overdue balance and ensure payment is received on a timely basis. 
• Process account queries and respond to customer queries as required.

MONTH-END

• Prepare month end journals and as per schedule shared by Assistant DOF and DOF.
• Assist in the preparation of Profit and Loss statement monthly, to meet reporting timetable. 
• Assist in the preparation of balance sheet reconciliations and submit them to Assistant DOF and DOF for review. 

INCOME AUDIT

• Daily prepare Income Audit Pack as per standards.
• Generate Hotel GRR, verify accuracy and share the report with department heads daily.
• Prepare daily F&B cover journal and Income Journal adjustment entries when necessary.
• Review daily banquet postings in Opera against copy of each BEO received from banquets to ensure accurate and timely recognition of revenue. 
• Test and check completeness of minor operating department revenues and F&B covers.
• Review daily paid out / petty cash of the day report to ensure appropriate documentation.
• Review daily rebate vouchers and corrections of the day report to ensure appropriate approval.
• Prepare reports for Income Audit pack.
• Collect Open Check Reports from F&B Outlets and ensure compliance with standard procedures.
• Verify that complimentary room process is compliant to standards. 
• Check total of all ledgers (guest/ city/ deposit/ package) to ensure posting accuracy.
• Prepare daily Reconciliation Report on a weekly basis.

AUDIT

• Ensure familiarity with, and consistent application of, Marriott’s finance policies and procedures.
• Assist AFC/DOF with Marriott internal audits (ISRA, CSAT, IPPA, etc.)
• Assist in providing documentation for external auditors on a timely basis.
• Assist in monitoring the Hotel’s compliance to Corporate and internal Policies & Procedures and to implement new Policies & Procedures when necessary.

What you’ll need:

• A warm, people-oriented demeanor and a team-first attitude.
• Passion for policies, procedures and systems.
• Attention to details, problem-solving skills and multi-tasking ability.
• At least intermediate English and Italian (both writing and speaking).
• Previous in a similar role is a big plus.
• Ideally, technical knowledge of PeopleSoft.
• Proficient in Microsoft Office Suite.

What we offer

• Part of Marriott International, the largest hospitality brand in the world- this means national and internal promotion opportunities for the right candidates. The sky is your limit here.
• World class training and development programs tailored to enhancing your skills and help you grow within the Marriott family.
• Work alongside some amazing talent- award winning, experienced hospitality professionals.
• Discounted room nights, meals, and spa access in more than 9,000 hotels worldwide-because your wellbeing means so much.
• Discounts for your friends and family.
• 5euros breakfast when staying at any of our European hotels.
• Performance and Recognition programs.
• Wellness and sustainability initiatives. 

Explore our very big world

As a world-class leader in the travel industry, there’s no better place than Marriott International to make your mark. Joining us, you’ll get to entertain and meet people from all over the world as you build your experience. You’ll find a place where your personality and ideas are appreciated just as much as the work you do. And you’ll grow through opportunities to explore the business, opening yourself to various career options. If you have the natural ability to communicate and enjoy working with others, we welcome you to join our global family. 

You’re welcomed here

Our highest priority is making you feel as welcome as our guests. We want you to know you’re important to us and that you’ll make an impact in your role, and for that, you’ll be appreciated and valued.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

The Luxury Collection Hotels & Resorts, with over 120 properties in more than 35 countries, offers the promise of authentic experiences that evoke lasting, treasured memories. Our more than 100 years of experience, beginning in 1906 under the Italian CIGA brand – a collection of Europe's most celebrated and iconic properties – serves as a solid foundation as we continuously evolve to exceed the desires of the luxury traveler.

From legendary palaces and remote retreats to timeless modern classics, each luxury hotel and resort is a unique and cherished expression of its locale – a portal to the destination’s cultural charms and treasures. If you are someone with an appreciation for evocative storytelling, a keen interest and passion for this destination's heritage, and a desire to deliver genuine, personalized, and anticipatory hospitality, then we invite you on our journey. In joining The Luxury Collection, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose,  belong to an amazing global team, and  become the best version of you.