Executive Business Partner (m/f/x)

We are looking for an experienced and proactive Executive Business Partner to provide high-level support to the General Manager and support the successful execution of business priorities across the Italian affiliate. This is a broad and highly visible role that goes beyond traditional executive assistance, combining executive support, stakeholder coordination, office operations, supplier management, employee services, and compliance-related activities.

The ideal candidate is a seasoned professional who can work independently, anticipate challenges, coordinate multiple stakeholders, and drive administrative excellence across the organization.

The Role

• Provide senior-level administrative and business support to the General Manager.
• Act as a trusted representative of the General Manager's Office when interacting with senior leaders, employees and external stakeholders.
• Manage calendars, meetings, travel arrangements, and executive priorities.
• Support preparation of executive presentations, leadership materials and business communications.
• Coordinate internal communications and corporate correspondence.
• Liaise with internal and external stakeholders to ensure seamless business operations.
• Coordinate employee onboarding and offboarding activities in partnership with managers and support functions.
• Support supplier management, purchase orders, and office-related services.
• Coordinate mandatory medical examinations and employee health initiatives with external providers.
• Support health, safety, and compliance-related administrative processes and documentation.
• Assist with employee engagement activities, company events, and welfare initiatives.
• Identify opportunities to improve administrative processes and enhance the employee experience.

Your Skills and Experience:

To be successful in this role, you will bring:

• Several years of experience in an Executive Assistant, Executive Business Partner, Business Support, or similar role.
• Demonstrated ability to work autonomously and proactively in a fast-paced environment.
• Strong stakeholder management and organizational skills.
• Excellent communication and relationship-building capabilities.
• Advanced Microsoft Office skills, particularly Excel, PowerPoint, and Outlook.
• Ability to manage multiple priorities while maintaining a high level of accuracy and professionalism.
• Experience within the pharmaceutical, healthcare, life sciences, or other regulated industries.
• Exposure to supplier management, office operations, onboarding/offboarding, or compliance-related activities.
• Experience with Concur and other business systems.
• Knowledge of SAP, Power BI, Qlik, or Tableau is an advantage.

What we offer

We offer an open-ended contract (Tempo Indeterminato) regulated by the CCNL Chimico Farmaceutico, with a gross annual salary range of €45,000 - €55,000 , commensurate with experience and qualifications. In addition, we provide an outstanding benefits package, an annual merit-based reward process, and an individual development plan to support your professional growth and career progression.

Ready to make an impact? We look forward to hearing from you.